Front Desk Associate

Front Desk Associate $45-50k Position Summary The Front Desk Associate serves as the first point of contact at headquarters and is responsible for creating a professional, welcoming, and highly functional workplace environment. This role blends front desk reception, office services, and facilities coordination, along with administrative support for Executive Assistants and leadership. Key Responsibilities Reception & Front-of-House Operations * Serve as the primary point of contact for employees, visitors, and vendors * Manage visitor registration, badging, and security protocols * Answer and direct incoming calls, emails, and general inquiries * Maintain a clean, organized, and professional reception and lobby area * Receive, sort, and manage incoming mail, packages, and deliveries Facilities Coordination * Create and manage work orders for maintenance and repair needs * Coordinate vendor and contractor access to the facility * Support seating assignments, workspace tracking, and related documentation * Monitor and restock office and workplace supplies * Assist with office moves, reconfigurations, and space planning activities * Submit purchase requisitions to support work orders and facility needs Executive & Administrative Support * Provide support to C-Suite Executive Assistants * Coordinate meetings, conference room setup, and catering arrangements * Assist with leadership visits, internal events, and special projects * Maintain a high level of confidentiality, professionalism, and discretion Vendor & Service Coordination * Coordinate service providers and external vendors * Support contractor onboarding and scheduling * Track service requests and ensure timely completion Qualifications Education * High school diploma or equivalent required Experience * Minimum of 2+ years of relevant experience in administrative, facilities, or office support roles Preferred Qualifications * Experience supporting executive-level stakeholders * Experience with facilities coordination or vendor management * Familiarity with workplace tools such as Microsoft Outlook, Excel, and Teams