Office Admin

Job Overview: Search Solution Group is seeking an Office Administrator on behalf of our client, a leading consumer insurance marketing company. The Office Administrator will provide essential front-office support by managing visitor access, coordinating administrative tasks, assisting with hiring events and employee activities, and ensuring a welcoming and organized workplace environment. This role serves as a key point of contact for employees, candidates, visitors, and vendors while supporting HR and office operations. The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced environment. Key Responsibilities: Serve as the first point of contact for employees, candidates, visitors, and vendors entering the office. Manage front desk operations, including: Greeting and checking in visitors. Monitoring office access through the buzzer system. Ensuring visitors receive appropriate authorization and visitor badges. Maintaining awareness of individuals entering and exiting the facility. Ensure unauthorized individuals do not access restricted areas, including the sales floor. Assist with hiring events, classes, interviews, and onsite visits as needed. Support HR and office leadership with administrative tasks and event coordination. Assist with employee engagement activities, office events, and team-building initiatives. Coordinate deliveries and manage incoming office-related items. Monitor and escalate facility concerns, maintenance issues, or safety-related reports as needed. Manage email communications and distribute information to employees and teams. Create and share Canva files, communications, and office materials. Provide administrative support using Microsoft Office Suite and other office technology. Assist with printing, document preparation, and general office organization. Support first aid and CPR training coordination for HR and office administrative teams. Maintain a professional, organized, and welcoming office environment. Perform additional duties and responsibilities as assigned. Requirements include: Education: High School Diploma or GED equivalent required. Additional education in Business Administration, Office Management, Human Resources, or a related field preferred. Experience: Previous administrative, office coordination, receptionist, or customer service experience preferred. Experience supporting HR activities, hiring events, or employee engagement initiatives is a plus. Experience managing visitors, vendors, or front-office operations preferred. Experience working in a professional office environment preferred. Skills: Strong communication and interpersonal skills. Professional and welcoming demeanor when interacting with employees, candidates, and visitors. Strong organizational skills with the ability to manage multiple priorities. Excellent attention to detail and follow-through. Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience creating communications or materials using Canva preferred. Strong email communication skills. Ability to handle confidential information professionally. Ability to work independently and make sound decisions. Strong problem-solving and escalation skills. Certifications: CPR and First Aid certification preferred or willingness to complete required training. Additional administrative or customer service certifications are a plus. Knowledge: Front office administration and workplace procedures. Visitor management and office security protocols. Microsoft Office Suite applications. Canva or similar design platforms. Basic HR support processes and hiring event coordination. Professional communication standards. Workplace safety practices and reporting procedures. Key Competencies: Professionalism and customer service mindset Organization and time management Attention to detail Communication skills Reliability and accountability Adaptability and flexibility Confidentiality and discretion Problem-solving abilities Initiative and ownership Team collaboration Ability to manage competing priorities Positive attitude and employee-focused approach How to Apply: To apply for this position, please click the "Apply" button at the top right of your screen. Alternatively, you can email your application to View email address on click.appcast.io . Please ensure to include your resume and any other relevant documents or information that showcase your qualifications and suitability for the role. We appreciate your interest in joining our team and look forward to reviewing your application. Company Overview: Industry: Consumer Insurance Marketing Location: Fort Myers, Florida Equal Opportunity Employer Statement: Search Solution Group is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and respected. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status in our hiring process or employment practices. We believe that a diverse workforce brings unique perspectives and strengths, driving innovation and growth. All employment decisions are based on qualifications, merit, and business needs. We welcome applicants from all backgrounds to apply and contribute to our team. Disclaimer: Please note that the job description provided is not exhaustive and is subject to change. Additional duties may be assigned as needed to meet the evolving needs of the organization and to ensure the successful completion of projects and objectives. Search Solution Group