Accounts Payable Administrative Assistant

Job Description

Job Description

Job Title: Accounts Payable (AP) Administrative Assistant

Location: Rancho Cucamonga, CA

Employment Type: Contract to Hire

Pay Range: $20-26/hour

Job Description

Overview:

We are seeking a motivated and detail-oriented Accounts Payable (AP) Administrative Assistant to join our team in Rancho Cucamonga. This direct hire position offers an excellent opportunity for an organized professional to contribute to our finance team while ensuring accurate and timely processing of accounts payable transactions.

Key Responsibilities:

• Process Invoices and Payments: Accurately review, code, and process vendor invoices and employee expense reports. Ensure timely and accurate payment processing in accordance with company policies and procedures.
• Maintain Records: Manage and maintain accounts payable records, including invoice documentation, payment schedules, and vendor contracts. Ensure records are complete, accurate, and up-to-date.
• Vendor Relations: Communicate with vendors to resolve discrepancies, address inquiries, and maintain positive working relationships. Handle routine correspondence and inquiries related to accounts payable.
• Reconcile Accounts: Reconcile accounts payable transactions and statements to ensure accuracy and resolve any discrepancies. Prepare and review account reconciliations and reports.
• Prepare Reports: Generate and assist with financial reports, summaries, and analyses as required. Support month-end and year-end closing processes.
• Assist with Audits: Provide support during internal and external audits by preparing documentation and answering inquiries related to accounts payable processes.
• Administrative Support: Perform general administrative tasks such as filing, data entry, and office organization. Provide support to the finance team as needed.

Qualifications:

• Education: High school diploma or equivalent required. Associate's degree in Accounting, Finance, or a related field is preferred.
• Experience: Minimum of 1 year of experience in accounts payable or a similar administrative role. Experience with accounting software and Microsoft Office Suite is essential.
• Skills: Strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. Proficiency in data entry, invoice processing, and financial record-keeping.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with vendors, employees, and management.
• Problem-Solving: Strong analytical and problem-solving abilities. Capable of identifying issues and implementing effective solutions.

Pay Details: $23.00 to $26.00 per hour

Search managed by: Allison Lau

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.