Administrative Associate

Posting Details

I. JOB OVERVIEW


Job Description Summary:


The Administrative Associate will support Disability Support Services (DSS) at The George Washington University. DSS is committed to providing equal educational opportunity and participation for all students at GW. DSS works to foster an environment that is inclusive and equitable by providing reasonable and appropriate accommodations and support services for students with disabilities.

The Administrative Associate will be responsible for the following:

Office Support

• Provides front desk support through the monitoring of the DSS central email inbox, phone line, and in-person office appointment check-ins and inquiries
• Supports the Executive Director/504 Coordinator through initial receipt and response of Accessibility Barrier Reports and Disability Accommodation Petitions
• Provides support for new student registration and supporting documentation inquiries and monitors the accommodation database, Accessible Information Management (AIM) database, or other systems as needed
• Responsible for initial stakeholder outreach and department scheduling for DSS Events Calendar
• Reviews and processes vendor invoices using the university procurement system (e.g., ASL, CART, Closed Captions)
• Oversees monitoring the use of and ordering needed varied office supplies.

Financial Support

• Provides department budget review and maintains system to track budget totals. Processes payments of invoices, monitors budget expenditures, obtains release numbers for blanket purchase orders, and purchases through iBUY/SAP Concur. Processes Supplier Registration packets for new vendors. Completes Worker Classification Review Forms for tax department review. Processes reconciliation and submission of PCARDs reports.
• Using the TRS system transmits hours and maintains payroll records for all DSS employees.

Personnel Support

• Works with Human Resources to post vacant staff positions, hire new employees, and support employees leaving the university. Completes forms for regular staff, student workers, and contract employees as needed.

Special Projects

• Actively participates in strategic initiatives for DSS and within Academic Affairs.

The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:


Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Excellent communication (oral and written), organizational, and presentation skills
• Advanced technical skills and experience fielding direct inquiries (email, Google Suite, Microsoft Office) and the use of database software
• Experience in purchasing and monitoring office budgets
• Demonstrated interpersonal skills, including, but not limited to, sensitivity to other people and the ability to work with others on a cooperative basis
• Sound decision-making and customer service skills
• A friendly and positive disposition and the ability to work in a fast-paced setting
• Ability to work independently and efficiently to meet deadlines
• Ability to multi-task and promptly answer support-related emails, phone calls, and other electronic communications
• Self-motivated, detail-oriented, and organized

Hiring Range
$26.82 - $34.89


GW Staff Approach to Pay


How is pay for new employees determined at GW?

Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit

II. JOB DETAILS


Campus Location:
Foggy Bottom, Washington, D.C.


College/School/Department:
Diversity and Inclusion


Family
Administration


Sub-Family
Administrative / Operations


Stream
Individual Contributor


Level
Level 1


Full-Time/Part-Time:
Full-Time


Hours Per Week:
40


Work Schedule:
Monday - Friday (9AM - 5PM)


Will this job require the employee to work on site?
Yes


Employee Onsite Status
On-campus (in person)


Telework:
No


Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search


Special Instructions to Applicants:


Employer will not sponsor for employment Visa status

Internal Applicants Only?
No


Posting Number:
S014266


Job Open Date:
06/30/2026


Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.


EEO Statement:


The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.