Executive Assistant

Executive Assistant Location: Irvine, CA (Hybrid) Schedule: Monday–Thursday Onsite | Friday Remote Compensation: $40–$50/hour DOE Employment Type: Contract Position Overview A growing and fast-paced organization is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, resourceful professional who can anticipate needs, manage competing priorities, and serve as a trusted partner to executives. The ideal candidate thrives in a dynamic environment, exercises sound judgment, and is comfortable supporting leaders with demanding schedules and frequent travel. Key Responsibilities Provide executive-level administrative support to senior leadership Proactively manage complex calendars, scheduling changes, and shifting priorities Coordinate domestic and international travel arrangements, accommodations, and itineraries Organize executive meetings, off-sites, and special events Prepare agendas, presentations, reports, meeting materials, and correspondence Take and distribute meeting notes and track action items as needed Process expense reports and reconcile corporate credit card statements Manage multiple projects simultaneously while meeting deadlines Serve as a liaison between executives and internal/external stakeholders Handle confidential and sensitive information with the highest level of discretion Identify opportunities to streamline processes and improve efficiencies Provide administrative support for special projects and business initiatives Qualifications 5+ years of experience supporting two or more senior-level executives Proven experience managing complex calendars and executive schedules Strong background coordinating travel, meetings, and event logistics Experience processing expense reports and credit card reconciliations Exceptional organizational skills and attention to detail Ability to prioritize effectively in a fast-paced environment Self-starter with a proactive, solutions-oriented mindset Strong written and verbal communication skills High degree of professionalism, discretion, and integrity Ability to work independently and adapt to changing priorities Preferred Qualifications Bachelor's degree preferred Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, and Word Experience with Concur, TripIt, or similar travel and expense management platforms Experience supporting executives in a high-growth or rapidly evolving organization What We’re Looking For This opportunity is ideal for an Executive Assistant who takes ownership, anticipates needs before they arise, and enjoys being a strategic partner to leadership. Success in this role requires initiative, adaptability, and a strong ability to create structure and efficiency in a constantly evolving environment. Benefits Will be eligible for discretionary bonuses Can participate in medical, dental, and vision benefits Can participate in the company’s 401(k) retirement plan #J-18808-Ljbffr Vaco Recruiter Services