Sr. Administrative Assistant to Team Midtown Investment Firm (hybrid)

Senior Administrative Assistant

Our client, a highly reputable investment company, is looking to hire a Senior Administrative Assistant for their midtown NYC office. This role is providing administrative support to a team. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the upmost discretion. This is a fantastic opportunity to assist a fast-paced group at a renowned firm! This role is in the office, 4x/week.

Responsibilities

• Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations)
• Calendar management and updating Outlook Contacts
• Conference call scheduling in all time zones - setting up WebEx and video conferencing capabilities
• Phone call screening
• Expense report processing
• Arrange courier service when needed
• Coordinate travel arrangements and itinerary preparation
• Organize and file all paperwork related to business - file electronically
• Basic administrative functions such as using office machines to print, scan, and mail packages
• Conduct internet research
• Coordinate bill payment with Accounting department
• Provide back-up support to other Assistants when needed
• Performs a range of operational support activities including data entry, organizing information in Excel, compiling reports, furnishing information to internal and external parties
• Ongoing ad hoc projects as assigned

Requirements

• 5+ years of experience in an administrative services role in a related industry
• Independent, highly organized individual. Must be extremely reliable and have a positive attitude
• Conserves executives' time by being proactive, solution-oriented and a confident communicator
• Flexible and willing to adapt to dynamic office environment
• Resourceful and creative in completing certain tasks without much direction or instructions
• Willing to take on new responsibilities and can be held accountable for the completion of all assignments
• Ability to follow-up with all parties involved to make sure projects are completed correctly and on time
• Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment
• Possesses the desire to excel; is self-motivated
• Team player; communicates effectively with other internal groups in obtaining tools needed to provide support to the team
• Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite (Outlook, Word, Excel, PPT, SharePoint), Adobe, Concur
• Bachelor's degree preferred

$85-$93K (DOE) + Paid OT + FULLY paid Benefits from day 1 + Discretionary Bonus + 401K/contribution + Great PTO

8:30/9am-5:30/6pm (DOE) + flexibility as needed