Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable specialist to join our team in Woodbridge, New Jersey. This opportunity is well suited for someone who enjoys detailed, high-volume transactional work and wants to build hands-on experience in a fast-paced accounting environment. The position supports daily payables operations by handling invoice-related activity, vendor transactions, and documentation with guidance from the AP Supervisor.

Responsibilities:

• Enter and review accounts payable invoices accurately and efficiently to support timely payment processing.

• Manage vendor reimbursement and payback requests in line with department service expectations, approval thresholds, and required turnaround times.

• Communicate with vendors and internal partners regarding payment status updates within established response windows.

• Reconcile vendor accounts by researching discrepancies and helping resolve outstanding issues.

• Prepare check request documentation and assemble supporting records for payments owed to vendors.

• Maintain organized financial records and ensure all transactions are backed by appropriate approvals and documentation.

• Use Excel to analyze payment information, perform lookups, summarize data, and support daily accounts payable tasks.

• Work closely with the AP Supervisor and broader accounting team to keep payables activities moving smoothly.

• Prior experience with Microsoft Excel, including VLOOKUPs, pivot tables, and formulas/functions.
• Foundational understanding of accounting principles and accounts payable processes.
• Ability to perform accurate data entry and manage repetitive transactional work with attention to detail.
• Strong organizational skills and the ability to meet deadlines in a high-volume environment.
• Clear written and verbal communication skills for responding to vendor and internal payment inquiries.
• Comfort learning new systems; Oracle experience is helpful, and training will be provided.
• Ability to follow approval procedures and departmental guidelines when processing payments and requests.