Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to join a fast-paced audio visual company serving hotel and corporate clients in California. This contract opportunity is ideal for a proactive individual who can provide high-level administrative and operational support while keeping priorities organized across a busy business. The role combines executive support, office coordination, and project-related assistance for leadership, requiring sound judgment, strong communication, and the ability to adapt quickly as needs change.

Responsibilities:
• Manage calendars, coordinate meetings, and keep leadership schedules aligned with changing business priorities.
• Arrange business travel, including hotel bookings, itineraries, and related logistics for executives and team members.
• Support employee onboarding and assist with coordination involving contractors and external partners.
• Track receipts, organize documentation, and help ensure payables are properly matched to purchase orders.
• Order equipment and office supplies while maintaining organized records and filing systems.
• Provide day-to-day office support, including conference preparation, errands, food pickup, and general workplace coordination.
• Assist leadership with project follow-up by monitoring action items and helping drive completion of outstanding tasks.
• Contribute ideas for improving administrative workflows and creating more efficient internal processes.• 3+ years of experience in an Executive Assistant or closely related administrative support role.
• Strong calendar management and travel coordination experience in a fast-moving business environment.
• Proficiency with Google Suite and QuickBooks.
• Excellent verbal and written communication skills with a detail-oriented and service-oriented approach.
• Highly organized with the ability to manage multiple priorities and maintain attention to detail.
• Demonstrated problem-solving ability and confidence in taking initiative with minimal direction.
• Comfortable supporting multiple stakeholders and adjusting quickly to shifting needs and deadlines.