Office Coordinator Bilingual English/Spanish

Job Description

Job Description

Benefits:

• Opportunity for advancement
• Paid time off
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Free food & snacks

Pay: $60,000.00 - $70,000.00 per year

Job description:

Office Coordinator (Bilingual English/Spanish)

$60,000-$70,000 per year + Performance Bonuses
Full-Time | In-Office | Brooklyn, NY 11206

Immediate Start

We're a growing service company seeking a highly organized, dependable, and people-focused Office Coordinator to join our team.

This is a fast-paced role focused on employee scheduling, staffing coordination, attendance tracking, and daily workforce support. You'll play a key role in helping keep operations running smoothly by ensuring shifts are properly staffed, employees are supported, and staffing challenges are addressed quickly and effectively.

This position is ideal for someone who enjoys working with people, solving problems, staying organized, and managing multiple priorities throughout the day.

What You'll Do

• Coordinate daily staffing needs and ensure shifts are properly covered
• Manage employee callouts, schedule changes, and attendance issues
• Arrange replacements quickly when coverage is needed
• Communicate with employees regarding schedules, availability, and work assignments
• Track staffing levels and help maintain an active pipeline of available workers
• Support onboarding and new-hire setup
• Maintain accurate employee records and updates in company systems
• Respond to employee questions in a professional and timely manner
• Work closely with management to resolve staffing challenges and urgent issues
• Track attendance and scheduling compliance
• Escalate sensitive or complex situations when appropriate
• Assist with general office coordination and administrative support as needed

What We're Looking For

• Fluent in both English and Spanish (required)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to remain calm and effective under pressure
• Strong problem-solving skills and attention to detail
• Reliable, accountable, and able to work independently
• Positive attitude with a team-oriented mindset
• Strong follow-through and sense of urgency

Qualifications

• 3+ years of office coordination, scheduling, staffing, administrative, customer service, or related experience
• Experience coordinating employees, schedules, or field staff strongly preferred
• Bilingual English/Spanish (required)
• Strong computer and communication skills
• Ability to commute to Brooklyn, NY 11206 (required)

Compensation & Benefits

• $60,000-$70,000 annual salary
• Performance-based bonus opportunities
• IRA plan with company match
• Paid Time Off (PTO)
• Employee discount program
• Professional development opportunities
• Employee referral program
• Advancement opportunities within a growing company

Why Join Us?

We're looking for someone who enjoys helping people, staying organized, and keeping things running smoothly. This is an opportunity to join a growing company where your work will have a direct impact on daily operations and employee success.

If you're bilingual, organized, proactive, and ready to take ownership of a fast-moving role, we'd love to hear from you.

Apply today — we're hiring immediately.