Office Coordinator

Office Coordinator

This position will report to and operate within CV3 Financial Services, a dedicated subsidiary of CV3 Holdings. CV3 Financial Services provides financing for non-owner-occupied investment properties, providing flexible loan solutions combined with the experience our customers can trust.

CV3 is more than just a lender. We partner with our customers to accelerate real estate opportunities and are invested in their success. We leverage the best technology to eliminate complexity and simplify the loan process, while never losing sight of the value of building personal relationships with our customers.

We've set the bar high. The aspirational mission is to be the #1 choice as a trusted capital partner for real estate investors. We are ready when you are!

Our people are our power. Great people make great companies. CV3 has nurtured a people-first culture, an entrepreneurial team, and a disciplined craft that fuels innovation and delivers results. We create lasting client relationships based on trust and transparency. We cultivate these relationships by taking amazing care of our people and our customers. Above all, what sets us apart are our five core values, which guide everything we do.

General purpose: The office coordinator, stationed at the front reception desk, is responsible for answering phones, welcoming guests, and informing team members of their appointments. This role involves managing various office spaces including the kitchen and conference rooms, along with handling inventory. The office coordinator supports company goals and objectives while establishing efficient business operations.

In this position you will:

• Oversee daily office functions to ensure a productive work environment.
• Manage the reception area, maintaining effective telephone and mail communications.
• Assist in scheduling and organizing conference room meetings and desk reservation requests.
• Supervise office space maintenance, equipment, and facilities arrangement.
• Negotiate office supplies and equipment purchases within budgetary constraints.
• Maintain office equipment, such as copiers and fax machines.
• Manage day-to-day facility operations, including key distribution and building maintenance.
• Participate in and contribute to special department projects.
• Assist in new hire onboarding and orientation.
• Support and collaborate with the Talent and Culture Team on employee experience initiatives.
• Assist with cultural development events, internal communications, and employee recognition programs.
• Serve as a primary liaison between the home office, staff, and departments.
• This position may involve handling confidential and sensitive information as part of its daily responsibilities. Employees are expected to exercise discretion and protect all sensitive data, including but not limited to personal information, loan details, business and financial records, and proprietary materials.

Requirements: Successful candidates will possess:

• High School diploma or GED; associate or bachelor's Degree preferred.
• 3+ years of relevant administrative experience
• Competent in managing calendars, handling call volumes, and arranging travel.
• Outstanding communication skills, both written and verbal
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Skilled in Adobe Creative Suite preferred but not required.
• Proficiency in Canva for flyer creations is a plus.

Necessary knowledge, skills, and abilities:

• Resourceful, proactive, and personal demeanor
• Strong attention to detail and accuracy
• Exhibit excellent organizational and time management abilities and multitasking proficiency.
• Client service-oriented mindset
• Discretion with confidential matters
• Creative thinking and effective problem-solving skills
• Professionalism and positivity under pressure
• Capability to work independently and collaboratively in a team.
• Communicate effectively and maintain strong interpersonal relationships.
• Efficiently and accurately complete tasks in a high-pressure setting.

What's in it for you:

Inspiring culture: We have earned the reputation as an exceptional workplace, designed with the deepest intentions for you to thrive. We are committed to being a transparent environment where team members are encouraged to ask questions, be heard, and never stop learning. We foster an inclusive and supportive environment where creativity and innovation thrive.

Talent development: We invest in our team members' growth and development. You will have access to ongoing training, mentorship, and opportunities to expand your skill set and advance your career.

Impactful work: Join us in making a meaningful impact. At CV3, we are a team. A highly motivated group of dedicated, talented people, motivating each other and working together towards our shared and individual goals. We show up. Every Day. For each other and our customers.

Innovation: We embrace new ideas and technologies. You will have the chance to work on cutting-edge projects and contribute to solutions that shape our industry.

Work-life balance: We value work-life balance and understand the importance of a healthy and fulfilling personal life. We work with you to determine the best work style for you and CV3.

Benefits package: We provide competitive compensation packages and comprehensive benefits to underscore our commitment to the well-being of our team.

• Health Insurance
• HSA Account
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Dental Insurance
• VSP Vision Insurance
• Flexible Spending Accounts (FSA)
• Group Paid Life and AD&D Insurance Supplemental Coverage
• Company Paid Long-Term Disability and Short-Term Disability (Non-CA)
• 401 (k) Retirement Plan (2-Year Vesting)
• Legal Services
• Virtual Behavioral Health
• Employee Assistance Program (EAP)

Employee perks: Beyond our comprehensive benefits package, CV3 provides a diverse array of advantages to our team members. These include PTO, birthday gift card and the day off, community outreach opportunities, access to Doordash's Dash Pass, Employee discount program - Great Work Perks, an on-site dog park at our headquarters, company swag, stipends, and much more!

At CV3, we are committed to the principles of diversity, equity, inclusion, and equal opportunity. We build teams and grow talent that reflects the diversity of the clients and communities we serve. Diversity of background, experience, and perspective adds value and depth to our teams and creates better business results.

CV3 is an equal opportunity and affirmative action employer. We take pride in building a workplace culture where all team members feel supported and respected, and have equal access to career and development opportunities without regard to race, religion/creed, color, national origin, age, marital status, ancestry, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), gender identity/expression, sexual orientation, veteran status, physical or mental disability, medical condition, military status, genetic information, or any other characteristic protected by federal, state or local laws. Qualified applicants with arrest or conviction records will be considered in accordance with the ordinance and the California Fair Chance Act.

Experience counts, attitude matters. The range listed is just one component of CV3's total rewards package for our team members. Other rewards may include quarterly bonuses, role-based incentives, and region-specific benefits. A team member's position within the listed salary range will be based on several factors, including but not limited to relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs.

The job description outlined above reflects general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required, but should not be construed as an all-inclusive listing of work requirements. Individuals may be asked to perform duties other than those mentioned above to cover absences or relief in the appropriate department to equalize peak work periods or otherwise balance the workload.