Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a growing organization in the New Berlin, Wisconsin area. This role is responsible for providing administrative support across departments, maintaining accurate records, coordinating schedules, and helping ensure efficient workflow throughout the office. The ideal candidate is professional, proactive, and capable of managing multiple priorities in a fast-paced environment while delivering excellent internal and external customer service.

Responsibilities

• Provide day-to-day administrative support to leadership and department teams
• Answer and direct phone calls, emails, and other correspondence in a timely and professional manner
• Schedule meetings, manage calendars, and coordinate appointments and conference room usage
• Prepare reports, presentations, spreadsheets, and other business documents
• Maintain organized filing systems, both electronic and paper
• Order and monitor office supplies, equipment, and vendor services
• Assist with data entry, recordkeeping, and database updates
• Greet visitors and help create a welcoming, professional office environment
• Assist with special projects and process improvement initiatives

• 2+ years of administrative, office support, or coordinator experience preferred
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks, meet deadlines, and adapt to changing business needs