Office Manager

Join the Sustainability Industry

Every day in 25 countries, we (9,000 people) create the sustainable solutions the world needs by inventing the technologies of tomorrow across the entire spectrum of industry: from metallurgy to advanced logistics, from cement plants to the tech industry, from the IoT to aerospace. By joining Fives, you'll become an entrepreneur who is involved in the design and management of the project from start to finish. Come and work with a group of passionate women and men, proud to be pioneers and above all proud to make the world move forward.

Office Manager

Legal entity: North American Construction Services, Ltd. Country: United States State: Alabama City: Birmingham Job family: Finance Job type: Permanent position Work location: On-site Compensation: North American Construction Services, Ltd. is hiring an Office Manager to join our team in Pinson, AL. North American Construction Services (HQ: Pinson/Birmingham, AL) is a dynamic subsidiary of Fives North American Combustion (HQ: Cleveland) and the renowned Fives Group (HQ: Paris). With over five decades of pioneering contributions, we proudly execute innovative engineering, fabrication, and construction in the field of industrial thermal processes. From designing and constructing cutting-edge furnaces to providing retrofits and upgrades along with full lifecycle service and maintenance on vessels, ovens, launders, holders and other industrial equipment, we offer fully-integrated, turnkey solutions. At NACS, we fuse innovative energy and expertise to yield performance-enhancing results and advancements in thermal processes. Fueling our success is a firm belief in innovation through collaboration. At Fives, we are driven by a common calling, to prove that industry can do it! Join us as we work together to make industry an answer to technological, environmental, social, and economic challenges of our time and to make your career an adventure in shaping the future of industrial excellence. At Fives, we all have a part to play in achieving our common mission. Your role will be:

• Finance Support payroll administration for hourly employees, subcontractors, and other applicable worker classifications.
• Maintain and audit employee time-off balances and attendance records.
• Provide administration, reporting, employee training, and support for workforce management and timekeeping systems.
• Manage employee driver qualification and compliance programs, including monitoring records and reporting to management.
• Maintain vendor, supplier, and subcontractor compliance documentation, including insurance certificates.
• Review, reconcile, and maintain employee benefits and insurance billing records.
• Review vendor statements and resolve discrepancies to ensure accurate financial records and timely payments.
• Job cost Support project setup and maintenance within company systems.
• Maintain project records and process project changes, revisions, and related documentation.
• Assist with project cost tracking and administrative support functions.
• General office Provide front office coverage and professional customer service support as needed.
• Coordinate incoming and outgoing mail, document distribution, filing, and records management.
• Support banking, shipping, and other administrative office functions.
• Coordinate business travel arrangements, including lodging, transportation, and related logistics.
• Review and analyze operational invoices and expenses for accuracy and cost management.
• Procure and maintain office supplies and administrative resources.
• Coordinate facility services and vendor relationships to support daily office operations.
• Serve as a primary contact for office service providers and address service-related concerns.
• Analyze and monitor telecommunications and operational expenses.
• Concur Administer and support the company expense management program.
• Review expense reports for accuracy, completeness, and policy compliance.
• Provide guidance and administrative support for employee expense submissions and reimbursements.

If this is you, come join us! 3-5 years of payroll and bookkeeping experience. Strong proficiency in Microsoft Excel, including data organization, reporting, and reconciliation. Experience with payroll, accounting, expense management, or ERP software systems preferred. Benefits Comprehensive benefits package featuring coverage for the majority of health insurance premiums, along with company-paid life insurance, short-term disability (STD), and long-term disability (LTD) 401(k): 6% match and immediate vesting Paid vacation, sick and volunteer time 12 paid holidays Parental leave Tuition reimbursement Training and development Company social events … and more!

Why come to North American Construction Services? We are visionaries, challengers, collaborators and relationship-builders. We are passionate and proud of our history, products and services. We take care of each other, our customers, and our communities simply because it is the right thing to do. Collectively, we solve problems for companies around the world and offer the highest quality products and services to make our customers and our workforce successful. Our team is made up of motivated, intelligent and engaged creators who work hard, play hard, and are committed to minimizing the environmental impact of fossil fuels. Industry can do it with you! All offers of employment at North American Construction Services, Ltd. are contingent upon clear results of a background check and drug screen. Background checks and drug screens will be conducted on all final candidates in accordance with applicable laws and regulations.