Administrative Assistant

**Overview** ABM Industries is seeking a detail-oriented and proactive **Aviation Administrative** Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ensuring smooth day-to-day operations, coordinating documentation, and supporting operations teams with logistical and clerical tasks. Bilingual in Spanish and English is preferred. **Compensation:** $23.50 per hour pay rate (U.S. Dollars) _The pay listed is the salaried range for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data._ **Benefits:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management ( **Schedule:** Monday - Friday from 8:30AM - 5:00PM EST **Responsibilities** - Provide administrative support to Aviation leadership and operations teams. - Coordinate meetings, prepare agendas, and document minutes. - Manage and organize operational documentation, including compliance records, work orders, and shift reports. - Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors. - Maintain office supplies, equipment, and general workspace organization. - Support scheduling, travel arrangements, and expense reporting. - Ensure compliance with company policies, airport authority regulations, and TSA requirements. - Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors. **Qualifications** - Associate's degree or equivalent experience in Business Administration or related field. - 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments. - Bilingual in Spanish and English - Strong organizational and communication skills. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). - Experience with workforce management or work order systems is a plus. - Ability to obtain and maintain an airport-issued security badge (SIDA clearance). - Ability to handle confidential information with discretion. REQNUMBER: 168578 ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.