Administrative Associate

Administrative Associate: Enterprise Data Architecture, CTO

Are you ready to be the strategic backbone of a dynamic, high-visibility team? As an Administrative Associate supporting the AI-Ready Data Program within Enterprise Data Architecture, you will play a crucial role in ensuring our operations run smoothly and efficiently.

This is a fast-paced, highly collaborative environment where our strategy and architecture teams frequently interact with executives up to the Senior Staff level. We are looking for a proactive self-starter who thrives in ambiguity, possesses exceptional stakeholder management skills, and can seamlessly anticipate needs and pivot in real time.

Position Details

• Location: Hybrid – Quarry Ridge
• Schedule: 8:30 AM – 4:30 PM (with flexibility)
• Duration: 6-Month Contract (Possibility for extension)
• Pay Rate: Up to $40.00/hour (Max)
• Travel: None required for this role

Key Responsibilities

• Calendar & Schedule Management: Proactively manage and maintain complex, ever-changing calendars for leadership and direct reports. Continuously track, anticipate, and resolve scheduling conflicts as priorities frequently pivot.
• External Engagement Coordination: Coordinate high-profile external speaking engagements (podcasts, top-tier conferences) and seamlessly manage logistics for external parties coming onsite to present to executives.
• Consultant & Vendor Support: Act as the operational anchor for multiple external consultant firms ($1M+ engagements), orchestrating enterprise-wide workshops, room planning, and catering.
• Contractor Lifecycle Ownership: Own the end-to-end onboarding and offboarding workflow for new contractors. This includes seating planning, managing email distribution lists, and coordinating access removal/addition to files and systems.
• Meeting & Event Logistics: Schedule high-level meetings, book rooms, order catering, and submit expenses. Coordinate with internal and external resources to ensure all parties are aligned.
• Professional Representation: Represent the department with a consistent, elite level of professionalism. Interact with senior leaders, external vendors, and consultants with ease and confidence.

Experience & Qualifications

• Experience: 5–7 years of administrative or related experience, ideally supporting senior leaders and executives within a medium to large enterprise organization.
• Capability: Proven ability to hit the ground running as a self-starter on day one.
• Education: High school diploma or equivalent required; Associate or Bachelor’s degree preferred.

Hard & Soft Skills

• Stakeholder Management & Communication: Exceptional communication skills with a solutions-oriented mindset. Must understand time-sensitive priorities and interact effectively with executive leadership.
• Adaptability: Proven track record of managing multiple priorities, handling ambiguity, and successfully working in a fast-paced environment.
• Technical Proficiency: Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with collaboration tools like Microsoft Teams, SharePoint, or modern scheduling platforms.
• Organizational Mastery: High attention to detail regarding workspace planning, file permissions/access control, and large-scale event logistics.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.