Executive Assistant/Board Liaison (2026)

Executive Assistant / Board Liaison

The Executive Assistant/Board Liaison will provide support to the President & CEO with a proactive approach to the daily operations of Readers 2 Leaders. The main focus of this position is on board management, calendar management for the President & CEO, and support of the President & CEO with regard to day-to-day operational activities of the organization. The Executive Assistant/Board Liaison will serve as a frontline contact and liaison on behalf of the CEO with internal and external contacts. Working closely with the Senior leadership team and the CEO, the Executive Assistant is a key administrative position providing comprehensive administrative support, coordination, and project management for Readers 2 Leaders.

Core Duties and Responsibilities:

• Daily Operations

• Communicate directly and on behalf of the President & CEO with Board members, donors, and others on matters related to organizational initiatives

• Communicate with the general staff on the President & CEO's behalf and coordinate logistics with high-level meetings both internally and externally

• Provide day-to-day operational support, including creating and sustaining efficient business processes

• Submitting PO requests on behalf of the President & CEO or any board-related items

• Alerting President & CEO to pertinent PTO and PO requests

• Assisting with event planning, such as the annual staff retreat and Holiday Party

• Scheduling performance reviews with direct reports approximately two times per year

• Manage President & CEO's calendar, including coordinating logistics such as identifying locations, conflicts, creating and sending calendar invites, and sending reminders when appropriate

• Track donor/funder engagement metrics

• Provide on-site support to the CEO during North Texas Giving Day in accordance with campaign requirements

• Assists with additional tasks as assigned

• Board Management

• Prepare and distribute agendas and other related materials for Board meetings and committee meetings

• Attend all Board and committee meetings, both in-person and virtual

• Assist with Board recruitment, including posting the Board of Directors position in various locations, collecting applications, and onboarding selected candidates as well as offboarding current board members whose terms are ending

• Keep board member information current in all locations

• Prepare for Board meetings, including tech/sound setup, room setup, arrangements for food/drinks, and preparation of name tags and day-of-handouts/printables

• Collect board and committee meeting minutes, review, and submit to the President & CEO for Board approval

• Track Board Engagement metrics

• Work closely with VP of Advancement and Engagement to generate and distribute Board Giving Reports approximately three times per fiscal year

• Schedule one-on-one meetings between Board members and the President & CEO throughout the year

• Work with the Board Chair and direct reports of the President & CEO to schedule an annual performance review of the President & CEO

• Assists with any other task as assigned

• All other duties as assigned by the President & CEO

Qualifications:

• Associates or bachelor's degree or equivalent experience

• Ability to organize and prioritize work while also being detail-oriented

• Proficiency in Microsoft and Google Suite applications

• Excellent communication skills, both oral and written

• Excellent organization and interpersonal skills

• Valid driver's license required

Salary and Benefits:

• Starting Salary Range: $55,000 - $60,000; commensurate with experience

• Full-time employee health insurance premiums paid by Readers 2 Leaders

• Dental, vision plans, and ancillary benefits available

• Simple IRA Retirement Plan

• 25 days paid time off (PTO) allotted per year to encourage work/life balance

• Office closed most federal holidays & December 24-January 1

• Monthly self-care time

• Work from home on Fridays and three additional "flex" work from home days per month that may be used with prior approval from the President & CEO.