Administrative Assistant

Job Description Summary Wolters Kluwer is seeking a highly organized, proactive, and detail-oriented Executive Administrative to support the Chief Information Security Officer (CISO) and the broader Information Security and technology leadership team. In this highly visible role, you will partner with the CISO and team members to coordinate and manage complex calendars and key meeting rhythms, schedule calls, coordinate events and team activities, arrange domestic and international travel, and support onboarding and off boarding processes. As a key member of the team, you will play a central part in keeping the team organized, responsive, and aligned while enabling leaders to stay focused on strategic priorities. This is an opportunity to operate at the center of a dynamic security organization, helping leaders and teams stay connected, informed, and prepared while contributing to a positive and effective team culture. Calendar, Meetings & Communications Own and manage the CISO's complex, dynamic calendar — scheduling, prioritizing, and resolving conflicts across multiple time zones. Coordinate and schedule meetings and conference calls, prepare agendas, distribute materials, and capture and follow up on action items. Serve as a primary point of contact and gatekeeper for CISO, screening and prioritizing requests, correspondence, and incoming communications. Draft, proofread, and edit emails, presentations, and team’s correspondence on behalf of the CISO. Coordinate logistics for Security Councils, Governance Committees, and Leadership Forums. Maintain annual governance calendars and meeting schedules. Organize document repositories, agendas, minutes, and decision records. Events & Travel Plan and coordinate team events, offsites, workshops, and leadership meetings — including logistics, venues, catering, and vendor coordination. Arrange domestic and international travel, including visa, flights, accommodations, ground transportation, and detailed itineraries. Prepare and reconcile expense reports and ensure timely submission in line with company policy. Coordinate and schedule technical security council meetings, including support executives with Hotel, Food services and transportation as needed. Team Operations & People Support Coordinate onboarding and offboarding activities for employees, contractors, consultants, and third-party resources — coordinating equipment, system and access requests, workspace setup, orientation scheduling, and first-day logistics. Support offboarding activities — coordinating access removal, equipment returns, and exit logistics in partnership with HR and IT. Track onboarding and offboarding progress and required approvals. Maintain and manage team Clicktime time-tracking and produce regular time and attendance reports for leadership review. Maintain team shared drives, and internal documentation. Coordinate scheduling for executive visitors, external partners, and vendor meetings. Manage inboxes, meeting requests, and administrative correspondence where delegated. Resource & Time Tracking Administration Produce and maintain reports covering contractor utilization, resource allocations, timesheet compliance, vacation and leave tracking, organizational headcount, open positions and hiring status. Support month-end and quarter-end reporting cycles. Coordinate data collection from leaders for management reporting. Maintain team distribution lists, and org charts. Financial & Procurement Support Manage schedule for budget reviews cycles with Finance. Process purchase requests and purchase orders. Track invoices and vendor-related administrative actions. Monitor contractor renewals and contract end dates. Coordinate contract routing and approval workflows. Maintain records of security-related subscriptions and services. General Administration Handle confidential and sensitive information with the highest level of discretion and integrity. Track deadlines, deliverables, and follow-ups to keep the CISO and team ahead of key commitments. Process purchase requests, invoices, and vendor paperwork as needed. Continuously identify opportunities to improve administrative processes and team efficiency. Required Experience 7+ years supporting Executives, preferably within Technology, Cybersecurity, Risk, Audit, or Corporate Functions. Experience supporting VP, SVP, CISO, CIO, or C-level executives. Experience coordinating global meetings across multiple geographies. Strong experience with administrative reporting and workforce coordination. Key competencies Exceptional organizational and time-management skills with strong attention to detail. Excellent written and verbal communication skills. Proven discretion and sound judgment when handling confidential and sensitive matters. Excellent interpersonal skills. Proactive and dependable. Comfortable working with senior executives. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, SharePoint); familiarity with expense and travel platforms (e.g., Concur). Adept at introducing and utilizing new technologies, including AI tools used by Wolters Kluwer to improve efficiency and productivity for this role. Familiarity with procurement systems (e.g. Coupa). Ability to anticipate needs, work independently, and remain calm and effective under pressure. A professional, service-oriented, and collaborative approach. Experience coordinating contractors, vendors, budgets, or purchase requests is a plus. Compensation Compensation: $41,100.00 - $68,900.00 USD Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Additional Information: Medical, Dental, & Vision Plans 401(k)

FSA/HSA

Commuter Benefits Tuition Assistance Plan Vacation and Sick Time Paid Parental Leave If making a difference matters to you, then you matter to us. Join us, at Wolters Kluwer, and be part of a dynamic global technology company that makes a difference every day. We’re innovators with impact. We provide expert software and information solutions that the world’s leading professionals rely on, in the moments that matter most. You’ll make a real difference in the lives of millions of people. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world. You can thrive at Wolters Kluwer, where diversity is core to our collective strength and high performance. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong. Wolters Kluwer reported 2025 annual revenues of €6.1 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs more than 21,000 people worldwide. Our customers work in industries that impact the lives of millions of people every single day. Our mission is to empower our professional customers with the AI-powered solutions they need to make critical decisions, achieve successful outcomes, and increase productivity. We deliver trusted, AI-powered expert solutions that combine deep domain knowledge, proprietary content, and advanced technology to provide expert-validated insights, automate workflows, and drive better outcomes. Today, nearly 70% of our digital revenues come from AI-powered solutions, reflecting our strategic focus on embedding AI into professional workflows and delivering measurable productivity gains. We are committed to helping professionals navigate complexity, improve the way they work, and solve critical challenges through cloud-based, AI-powered platforms that integrate seamlessly into their workflows and ecosystems. Our solutions are designed to deliver impact when it matters most, especially in high-stakes environments where accuracy and trust are essential. With a nearly 190-year legacy, Wolters Kluwer continues to evolve its portfolio of digital solutions and services to meet the changing needs of professionals worldwide, enabling them to work faster, make smarter decisions, and deliver better outcomes. For more information about our solutions and organization, visit or follow us on LinkedIn, Instagram and Facebook. Wolters Kluwer has a dedicated team of experienced talent acquisition professionals who are ready to hear what makes you tick and share how Wolters Kluwer can help you achieve your goals and ambitions. Here Rasi Fawaz shares some tips on what recruiters are looking for on a resume. As a global organization, we recognize that solving a wide range of complex problems requires diverse perspectives and innovative thinking. We know that bringing our best to our customers, communities, and other key stakeholders requires a highly engaged and talented workforce – one that represents the diversity of those we serve and the communities where we live and work. We aim to provide a welcoming environment and equitable opportunities for all employees regardless of background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. This principle is ingrained in our company values and articulated in our Code of Business Ethics. At Wolters Kluwer, you’ll feel valued for your contributions, and you’ll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous. Our global Together we thrive well-being program reflects our commitment to supporting colleagues across physical, mental, social, and financial well-being. That commitment has been recognized externally through Ragan’s Top Places to Work for Employee Wellbeing: Large Organization in 2024. More recently, Wolters Kluwer was recognized by Forbes as one of America’s Best Large Employers 2026 and America’s Best Employers for Engineers 2026. In 2025, Wolters Kluwer was also recognized by Forbes as one of America’s Best Employers for Women. To ensure we continue to drive innovation that enables us to develop products and services to best serve our customers, we cultivate a workplace culture rooted in mutual respect, bringing forward insights from a wide range of backgrounds, perspectives, and experiences. We are also committed to complying with laws requiring equal opportunity in hiring, promotion, and other employment decisions. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, transgender status, and sexual orientation), national origin, disability, age, genetic information, veteran status, or any other characteristic protected by applicable law, and we do not tolerate discrimination on any of these bases. GDPR Wolters Kluwer (“we” or “us”) wants to inform you about the ways we process your personal information. In this Privacy & Cookie Notice we explain what personal information we collect, use and disclose. You'll find details related to GDPR and other data privacy policies on our Careers Privacy and Cookies page. #J-18808-Ljbffr Wolters Kluwer - Financial Services Solutions