Sr. Executive Assistant

Summary: We're looking for a talented Senior Executive Assistant to join our Executive Support team. Anaconda is the operating system for AI - with more than 50 million users, we provide access to the foundational open-source Python packages powering modern AI, data science, and machine learning. Our EA team sits at the center of it all, keeping our leaders focused on what moves the mission forward. As part of the Executive Support team, this role partners directly with executive leaders to protect their time, shape how information flows, and support the operational infrastructure that lets Anaconda move fast. You'll work across teams and functions - bringing clarity, care, and judgment to everything you touch. What You'll Do: From complex calendar architecture to cross-functional initiatives, you'll own a wide scope with real autonomy. This isn't just coordination work - it's strategic partnership. Act as a proactive strategic partner to executive leaders by owning day-to-day administrative responsibilities, including complex calendar management, meeting coordination, travel planning, and expense processing - always prioritizing time and tasks against executive goals and business impact. Represent and make decisions on behalf of the executive in meetings, communications, and problem-solving scenarios, using a deep understanding of their priorities to act as a trusted proxy. Leverage AI tools and automation workflows to streamline recurring executive tasks, from drafting communications and summarizing information to building repeatable systems that protect the executive's time and your own. Manage complex, high-visibility initiatives beyond traditional administrative duties, including leadership events, organizational onsites, and special executive programs with minimal oversight. Identify and implement AI-powered tools to improve vendor coordination, event management, and communications, bringing a builder mindset to work that's typically done manually. Synthesize organizational intelligence into strategic assets by creating executive-level reports, managing cross-departmental relationships, and providing cross-functional insights that support decision-making. Bring an attentive, steady presence - ready to step in when time-sensitive needs arise, even outside typical hours. You understand the pace of a growing company and show up with care and clarity when it matters most. Your impact will be measured through: Executive effectiveness - time protected for high-value work, calendar efficiency, and reduced friction in daily operations. Operational reliability - SLA adherence on travel, events, and administrative deliverables. AI-driven efficiency gains - measurable time savings created through automation and workflow improvements. Stakeholder trust - quality and responsiveness of executive communications and cross-functional coordination. What You Need: 10+ years of experience in an Executive Assistant or Administrative Business Partner role, supporting multiple executives in a technology, financial services, or professional services environment. 2+ years managing workplace experiences, including vendor coordination, onsite event execution, and general facilities oversight. Proficiency with Google Workspace, calendar management, and project coordination tools. Demonstrated use of AI tools (e.g., ChatGPT, Claude, Gemini, or similar) to meaningfully improve the quality or speed of your work - including drafting, summarizing, researching, or automating recurring tasks. Excellent written and verbal communication skills, with the ability to engage credibly across all levels of the business. A proactive mindset with strong problem-solving skills and the ability to anticipate needs before they arise. You embody our values of Clarity, Care and Candor You care deeply about fostering an environment where people of all backgrounds and experiences can flourish What Will Make You Stand Out: Experience building or redesigning administrative workflows using AI automation and work management tools (e.g., monday.com, Zapier or similar) to eliminate repetitive work and increase output quality at scale. Track record of introducing AI tools or processes to a team or function, resulting in measurable time savings or improved executive support outcomes. Experience supporting executives in an open-source, AI, or data-first company, with comfort navigating the pace and ambiguity of a high-growth technology environment. Experience in event coordination, event management, or facilities management. You embody our values: "Curious by Default", "Build Together", "Own It", and "Lead with Guts and Heart", and our behaviors: Clarity, Care and Candor. You care deeply about fostering an environment where people of all backgrounds and experiences can flourish. Experience working in a fast-paced startup environment Experience working in an open-source, AI, or data science-oriented company Why You'll Like Working Here: You'll thrive in a high-performance environment where results are recognized and rewarded Your work directly contributes to shaping the future of data science, machine learning, and AI in the enterprise. You'll work alongside a collaborative team that values diverse, thoughtful discussion, clarity and candor. You'll be supported by a culture that puts employees first - with flexible hours, a fully remote setup, and a genuine commitment to your wellbeing and growth. The application deadline for this role is 08/23/2026; applicants will be reviewed on an ongoing basis until the role is filled. The US base salary range for this role is $100,000 - $140,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. The range displayed reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual compensation is determined by work location, job-related skills, experience, and relevant education or training. Your recruiter will share more specific details on the range for your preferred location during the hiring process. In addition to base salary, we offer a comprehensive benefits package that includes: Flexible Vacation Policy Medical, Dental, and Vision Insurance Short Term and Long Term Disability Paid Parental Leave Monthly Wellness Stipend Employee Assistance Program and Mental Health Resources An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Anaconda, Inc. (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes. By clicking “Submit Application”, you acknowledge you have read our Privacy Policy and that Anaconda can retain your application data for up to 1-year, unless otherwise stated. For the purpose of the General Data Protection Regulation (“GDPR”) ”) and the version of the GDPR retained in UK law (the “UK GDPR”) the Data Controller is Vanessa Macilwaine. Anaconda is an EEO/AA employer M/F/V/D. Anaconda Inc