Administrative Assistant
Vaco Charlotte
We're partnering with one of our long-term real estate clients in Irvine who is looking to bring on a polished and highly organized Administrative Assistant to support their operations team. This is a great opportunity to join a professional, fast-paced environment where you'll be a key part of keeping everything running smoothly day-to-day.
About the Role:
This position will act as the front-facing point of contact for tenants, vendors, and visitors while providing administrative support to the property management and operations team. They're looking for someone who is proactive, detail-oriented, and enjoys being in a collaborative office setting.
Key Responsibilities:
- Serve as the first point of contact for tenants, vendors, and guests
- Manage incoming calls, emails, and service requests
- Coordinate vendor scheduling, work orders, and follow-ups
- Assist with tenant communications, move-ins/move-outs, and general inquiries
- Maintain office supplies, files, and internal records
- Support reporting, data entry, and day-to-day administrative tasks
- Assist with coordinating meetings, calendars, and office logistics
- 2 years of administrative, office, or customer service experience
- Real estate or property management experience is a plus (not required)
- Strong communication skills with a professional, friendly presence
- Highly organized with strong attention to detail
- Ability to multitask and stay organized in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Experience with property management systems is a plus
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
- Virginia residents may access our state specific policies here .
- Residents of all other states may access our policies here .
- Canadian residents may access our policies in English here and in French here .
- Residents of countries governed by GDPR may access our policies here .
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
$55k - $65k
...The Opportunity: Glumac, a Tetra Tech company, is seeking a dynamic and detail-driven Marketing Administrative Assistant / Proposal Coordinator to join our high-performing Marketing Team in Irvine, CA. This role blends marketing administration and proposal...SuggestedFor contractorsWork at officeWorldwide2 days per week- ...pMust be highly motivated individual with high level of initiative and an attitude of willingness/ppMust be team player willing to assist others at all levels of the organization/ppStrong verbal and written communication skills; and excellent interpersonal skills with...SuggestedWork at office
- *Part-time Position* Davis Farr LLP is looking to add an Administrative Assistant to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various...SuggestedPart timeWork at officeLocal area
$23.89 - $26.73 per hour
...USC Graduate Medical Education Department is seeking and Administrative Assistant I. Working directly under the supervision of the Graduate Medical Education Institutional Coordinator, the Administrative Assistant I works closely with the DIO (Designated Institutional...SuggestedHourly payWork experience placementWork at officeLocal area- ...Job Description Job Description We are seeking a detail-oriented Administrative Assistant for a short-term assignment supporting contract administration and document management. This role requires strong organization, discretion, and the ability to manage electronic...SuggestedContract workTemporary workWork at office
- ...Job Description Job Description Job Summary: This position provides high level administrative support to the HR department and office management, ensuring the efficient day-to-day operation of the department and office, and supporting the work of management and other...
$250k
...position, please submit your application through Weedmaps: HERE JOB DESCRIPTION Weedmaps is currently seeking an Administrative Assistant professional with experience supporting senior leadership. This role requires exceptional attention to detail, great organizational...Full timeTemporary workCasual workWork at officeWorldwideNight shift- ...Administrative Assistant Job Description/Bulletin JNH Lifestyles is currently seeking an experienced Administrative Assistant to join our growing team. The position will be responsible for performing a wide range of administrative and clerical tasks...Work at office
- ...Job DescriptionJob Description We are seeking a professional, organized, and motivated Administrative Assistant to join our team. This is a great opportunity for someone looking for long-term stability, growth, and the chance to build a career with a well-established...Work at officeLocal areaFlexible hours
- ...Administrative Assistant We are seeking a highly organized Administrative Assistant to join our talent pipeline for upcoming opportunities. In this multifaceted role, you will bridge communication gaps through translation while streamlining our financial and operational...
$50k - $60k
...Administrative Assistant We are currently seeking a highly organized and detail-oriented Administrative Assistant to support our daily operations and ensure the smooth running of our office. The ideal candidate will be a proactive problem-solver with exceptional communication...Work at office$25 - $30 per hour
...Administrative Assistant CuraPatient, based in Irvine, California, is an award-winning AI platform revolutionizing the healthcare industry. Our software with generative AI tools, backed by a secure FedRAMP HIGH-certification infrastructure, streamlines tasks and optimizes...Hourly payFull timeWork experience placementCasual workWork at officeLocal areaRelocationVisa sponsorshipWork visa- .../or specific operating department by performing clerical and administrative duties for office personnel. Prepares letters, emails, and spreadsheets... ...job files and business records, coordinates meetings and assists with special projects. Reviews other confidential client...Full timeContract workTemporary workWork at officeWorldwideMonday to Friday
- ...Administrative Assistant This is a full-time, benefited position, supporting the CEO and Admin Team. In addition to being the Admin Assistant, this position also maintains medical staff services and credentialing/privileging, obtains necessary information to complete...Full timePart timeWork at officeFlexible hours
- The Regional Engineering Administrator provides operational and compliance support to the engineering team within a defined region. This role ensures efficient building operations by managing work order and preventative maintenance systems, coordinat
$18 - $20 per hour
...Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy...Hourly pay- ...Administrative Assistant This is what you'll do: Key Responsibilities Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management Maintain electronic systems for various licenses Perform data entry...
- ...Administrative Assistant Join our dynamic team in the Public Policy department as an Administrative Assistant. You will play a crucial role in providing comprehensive administrative support to ensure smooth operations and compliance with licensing requirements....Work experience placementImmediate start
- ...strategic recruitment solutions that align with our clients' unique needs and cultures. We are currently looking for an Administrative Assistant (Tax) in Costa Mesa, CA. This is an onsite, contract to hire position. JOB DUTIES: Supports various departments...Contract workSeasonal workWork at office
- Inspection Cleaning & Restoration Corp - - Responsibilities: Prepares correspondence, memoranda, reports, etc.; May book travel and reconcile expense reports; Answers telephone calls, greets visitors, and resolves routine and complex inquiries; May schedule appointments...
- ...Administrative Assistant AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key...Temporary workWork at officeLocal areaRemote work
- ...Job Description Job Description The Administrative Assistant provides administrative, clerical, and report-processing support to the Asset Management Department, helping ensure information, documents, and deliverables are organized, complete, and available when needed...
- ...We are partnering with a great organization to hire an Administrative Assistant / Receptionist for an on-site opportunity in Irvine, CA. This role will serve as a key front office presence, with a strong focus on high-volume phone coverage, reception, visitor support,...Work at officeMonday to FridayShift work
$20 - $25 per hour
We are seeking a highly organized bilingual (preferred, but not required) Administrative Assistant to join our talent pipeline for upcoming opportunities. In this multifaceted role, you will bridge communication gaps through translation while streamlining our financial...Hourly payPermanent employmentTemporary workWork experience placementWork at officeLocal areaShift work$22 - $26 per hour
...collaboratively to deliver unparalleled levels of insights to inform strategy and strengthen our outcomes. BNEA's Administrative Assistant is responsible for coordinating the daily operations and facilities services of the BNEA office which includes, vendor...Hourly payWork at office$23 - $29 per hour
...Administrative Assistant We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely...Work at office- ...Administrative Assistant (Financial Services) We are recruiting on behalf of a boutique financial services firm specializing in financial planning and wealth management, located near John Wayne Airport in Santa Ana, CA. This tight-knit team serves business owners,...For contractorsWork at office
$21 - $23 per hour
...Job Description Job Description ADMINISTRATIVE ASSISTANT- FLOORING General Flooring Contractor seeking highly organized individual for an administrative assistant position. $21-$23 Per Hour Responsible for the following duties. -Answer phones and support...Hourly payFor contractorsFor subcontractorFlexible hours- ...divh2Administrative Assistant/h2pOur client, an EV manufacturing company, is looking for an Administrative Assistant for their Irvine, CA/Hybrid location./ph3Responsibilities:/h3ulliProvide general administrative and clerical support including mailing, scanning, faxing...
$60k - $75k
...divh2Administrative Assistant/h2pSuccessful candidates will have experience in an office setting. Position assists the business owners... ...we offer/ppHigh school diploma/GED required/ppPrevious administrative assistant experience preferred but not required/ppExperience...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- team administrator Irvine, CA
- administrative assistant logistics Irvine, CA
- administrative assistant Irvine, CA
- full time administrative assistant Irvine, CA
- part-time administrative assistant work from home Irvine, CA
- administrative assistant police department Irvine, CA
- administrative program assistant Irvine, CA
- team assistant Irvine, CA
- operations assistant Irvine, CA
- administrative assistant/recruiting Irvine, CA

