Tax Administrative Assistant

Tax Administrative Assistant

Orlando, FL; Pensacola, FL; Tampa, FL

About Ascend

Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today's industry challenges to reach their full potential. For more information, visit

Elevate Your Career at Saltmarsh!

Saltmarsh is seeking an organized, detail-oriented, and welcoming Tax Administrative Specialist to join our team. This position will play a critical role in supporting the operational and administrative needs of the Tax Practice Area. Reporting to the Practice Area Manager, you will assist with client onboarding, document management, scheduling, and billing coordination to ensure exceptional client service and smooth workflow execution. This position for a detail-oriented, proactive professional who thrives in a collaborative environment and is passionate about delivering high-quality administrative support.

At Saltmarsh, we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. Join our team and become part of a culture that thrives on teamwork and growth.

What You'll Do

As a Tax Administrative Specialist, you will:

• Support Client Onboarding
  • Ensure accurate setup in CCH Axcess with complete required fields (e.g., email, engagement details).
  • Help with document collection, upfronting, scanning, and final delivery of tax engagements.
  • Coordinate sign-off and delivery processes for client deliverables.
• Assist with Client Support
  • Help tax professionals with client communications and document preparation.
  • Support scheduling and coordination of client meetings, ensuring all necessary documentation is prepared in advance.
  • Direct client inquiries and provide timely responses to maintain client satisfaction.
  • Manage client meeting preparation and ad-hoc engagement needs.
• Manage Tax Return Delivery & Compliance
  • Ensure timely delivery of tax returns via Safesend, binding, mail, and e-filing.
• Execute Administrative Coordination
  • Perform general administrative duties, including data entry, filing, scanning, and backup receptionist coverage during breaks.
  • Support the Practice Area Manager in departmental initiatives and priorities.
  • Organize and maintain accurate client records in firm systems.
  • Support data collection, document scanning, and client follow-ups for tax engagements.

Who You Are

We're looking for driven, client-focused candidates with:

• 2+ years of experience working in an accounting firm, particularly tax administration.
• Competent computer skills including word processing and spreadsheets, as well as databases and customer database systems.
• Intermediate to advanced Microsoft Excel skills.
• Knowledge of CCH ProSystem or Axcess and Document a plus
• Time management skills and ability to meet deadlines.
• Strong organizational skills and ability to multitask.
• Proven ability to handle confidential information with discretion.
• Experience in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.
• Available to work additional hours when necessary during tax season (OT rate will apply).
• Proficiency in Microsoft Office Suite.

What We Offer

Saltmarsh invests in their employees' growth, development, and work-life balance by offering:

• Paid time off and 12 firm paid holidays
• Professional development opportunities, including training and certifications
• Leadership opportunities
• Major medical, dental, and vision insurance
• Employer-paid life insurance
• Long-term disability coverage
• 401(k) with profit sharing
• Equity program for Senior Managers+ and top performing Managers

Location

This position is onsite at either Saltmarsh's Tampa or Pensacola office locations.

Saltmarsh is not just a place to work; it's a place to thrive. Ready to grow your career and make an impact? Join us and discover the difference of being part of the Saltmarsh family.

Apply now and let's build something amazing together!

How to Apply

Submit your information in the application section directly below! This will include:

• Basic contact information
• Resume/CV and optional cover letter upload
• Work eligibility and compensation
• Voluntary demographic & self-ID questions

For further questions or inquiries about the role, please reach out to Olivia Riley, Sr. Recruiter at View email address on click.appcast.io.

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.