Executive Administrative Assistant

About us Our client, a highly respected boutique law firm in Westchester, is looking for a highly organized, friendly, and proactive Executive Administrative Assistant to keep the office running smoothly. You'll be the first face clients see, the go-to person for day-to-day office operations, and a key support to the Managing Partner and their Private Wealth, Trusts & Estates team. Responsibilities Serve as the front desk point of contact, greeting clients and visitors and answering and routing calls Manage scheduling and calendars, including meetings, conference rooms, calls, and client signings Oversee day-to-day office operations, including supplies, mail, deliveries, equipment, and vendors Draft, format, and proofread letters, memos, and general correspondence Support the Managing Partner with administrative tasks, deadline reminders, and follow-ups Assist with time entry, billing, expense reports, client intake, and conflict checks Keep electronic and physical files organized in line with firm confidentiality and records policies Coordinate with attorneys, paralegals, and staff to keep the office running smoothly Qualifications 2+ years of administrative, receptionist, or office coordinator experience, ideally in a legal, financial services, or professional services environment Polished, professional demeanor with clients and visitors Strong organizational skills and a sharp eye for detail Tech-savvy: Outlook, Word, Excel, and comfort learning tools like Clio and NetDocs Ability to juggle multiple priorities in a fast-paced, client-focused office Discretion with confidential client and financial information