Administrative Assistant

Administrative Assistant

Location: Laguna Woods, CA

Employment Type: contract- about 3 months

Pay: $25-$28/hr

Position Overview

LHH is seeking an experienced Administrative Coordinator to provide high-level administrative and clerical support to our client in near Laguna Woods. This role is responsible for managing complex office functions, coordinating departmental activities, and ensuring efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, and able to handle sensitive information with professionalism and discretion.

Key Responsibilities

• Provide advanced administrative and clerical support to executive leadership
• Working within InDesign to create pamphlets and marketing materials
• Compose correspondence, prepare reports, and manage documentation for departmental activities
• Coordinate communication and workflow between internal departments, external vendors, and stakeholders
• Maintain complex filing systems and accurate records, including personnel changes, schedules, and budgets
• Assist in budget preparation and monitor budget accounts
• Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and recording minutes
• Screen and direct calls, respond to inquiries, and provide detailed information about programs and services
• Support onboarding and personnel-related administrative processes in coordination with Human Resources
• Coordinate clerical staff and assist with project-based administrative work
• Arrange meeting logistics, including facilities and materials
• Drive to meetings, workshops, or other work-related events as needed

Qualifications

• High school diploma required; additional coursework in business or office administration preferred
• InDesign highly preferred
• Several years of administrative or clerical experience in a professional office environment
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and general office systems
• Ability to handle confidential information with discretion
• Excellent organizational skills and attention to detail
• Strong interpersonal skills with the ability to work collaboratively across teams

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance