Receptionist Assistant

Temporary Receptionist Assistant

The Caswood Group is looking for a Temporary Receptionist Assistant to work in a local school starting immediately through the end of September all School Days. 7:30am-4pm. Candidate must be available for the entirety of the assignment.

Essential Duties and Responsibilities

General Professionalism:

• Demonstrates sensitivity and cultural diversity of others.
• Displays personal behavior and standards that align with our Agency values when working with students, parents, and Agency personnel.
• Aligns all actions and behaviors with the Agency's DEI values statement and beliefs.
• Models and promotes awareness and understanding of various cultures, backgrounds, experiences, orientations, and religion.
• Fully engages in essential responsibilities of the position, necessary training, and required meetings.
• Maintains confidentiality.
• Follows and implements all Agency policies, procedures and/or processes.
• Follows school safety plans including the use of secure doors, issuing visitor badges, and verifying identification documents.
• Uses effective communication skills when addressing students, staff, parents, and the community including but not limited to appropriate vocabulary in both written and oral form.
• Participates in professional development activities.
• Displays the highest ethical and professional behavior and standards when working with students, parents, stakeholders, and Agency personnel.
• Provides safe, attractive, organized, functional, healthy, and clean work environments for staff and students.

Position Duties and Responsibilities:

• Creates a positive environment by welcoming visitors in person or on the telephone in a responsive and appropriate manner while also accurately performing job tasks.
• Answers a multi-line phone system, directs calls to the appropriate party, and/or takes messages.
• Answers emergency calls for nursing, behavior team, and/or supervisor support. Responds calmly and quickly to dispatch teams to the correct location.
• Uses the intercom, phone system, email, and intra-school direct connect (walkie talkie) phones to provide information to the appropriate party.
• Follows the school safety plan protocols and visitor management system to maintain safety, connect visitors to the appropriate Mary Cariola personnel, and ensure students are released only to the proper person.
• Collects, enters, and disseminates student and staff attendance information to the appropriate person, database, or email distribution group.
• Participates in meetings and professional development activities as directed by the supervisor.
• Performs other administrative assistant, clerical, or computer tasks as assigned by the Superintendent or School Principal.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The person must be detail-oriented, able to multi-task, prioritize department needs, be highly organized, be flexible, and maintain a high level of confidentiality. To perform this job successfully, this individual must be proficient in computer skills and written and verbal communication skills. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Key Traits

• Perform emergency response duties as assigned.
• Ability to quickly learn, absorb, process, and apply information.
• Strong listening and oral communication skills.
• Sound academic skills—reading, writing, typing, and computation.
• Adaptability, creative thinking, and problem solving.
• Openness to change.
• Ability to self-manage time to complete tasks.
• Effective in and with groups; interpersonal, negotiation, and teamwork skills.