Grants Administrator

Title: Grants Administrator

Duration: 3 - 6 month Contract to hire

Pay rate: $40-$46 hourly

Location: Hybrid 4 days a week onsite; 1 remote – 225 Warren Street, 2nd Floor, Newark, NJ

Schedule: Monday–Friday, standard business hours (9:00am–5:00pm or 8:30 - 4:30 *flexible)

Job Description:

Insight Global is seeking a Grants Administrator to support a leading academic medical institution within the Infectious Diseases division. This individual will play a critical role in managing the full lifecycle of clinical and research grants, ensuring financial accuracy, regulatory compliance, and seamless collaboration across faculty, sponsors, and university partners. The ideal candidate is detail-oriented, highly organized, and experienced in navigating complex sponsored research environments while leading and supporting administrative staff. This is an excellent opportunity to make a meaningful impact in clinical research and public health programs within a respected academic setting.

Day-to-Day:

• Oversee daily operations of clinical grants and restricted accounts
• Support proposal development, submissions, and compliance review
• Monitor budgets, expenses, burn rates, and grant close-outs
• Reconcile financials, prepare journal entries, and assist with reporting/invoicing
• Manage budget setup and revenue tracking in Oracle
• Build and manage clinical trial budgets (federal + industry)
• Ensure compliance with Ryan White, 340B, and internal policies
• Act as liaison between faculty, sponsors, and departments
• Support onboarding, personnel requests, and staff supervision
• Ensure compliance with time/effort reporting and institutional policies

Must-Haves:

• Bachelor’s degree in Business Administration, Health Administration, or related field
• 5+ years of experience in research and sponsored programs administration
• 1+ year of supervisory or managerial experience
• Prior grants management experience - experience with pre- and post-award grant administration
• Proficiency in MS Word, Excel, PowerPoint, Access, and Adobe Acrobat
• Excellent communication, organization, and stakeholder management skills

Plusses:

• Experience supporting NIH, HRSA, Ryan White, and State of New Jersey grants
• Knowledge of 340B program regulations
• Experience with HIV treatment and prevention programs

$40 to $46

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.