School Office Manager (Elementary) 26/27 SY

School Office Manager (Elementary) 26/27 SY Full‑time 11‑month position, Monday–Friday, 8 hours per day. Job Description Support HUSD Vision, Mission and Goals. Respond to all inquiries (telephone, fax, e‑mail, and in person), schedule appointments and provide information to staff, parents, students, and the public based on knowledge of general district policies and procedures. Monitor and maintain campus budget; order supplies and enter purchase orders; assist in the preparation of financial and statistical reports and associated materials. Ensure staff positions are covered each school day, assist in finding substitutes, prepare materials/keys for substitutes, and reconcile substitute time accounting; monitor substitute budget. Assist with coordination of the calendar and schedules; schedule meetings, trainings, interviews, field trips, and other school events; prepare the school calendar for publication. Serve as liaison between administrative staff and parents, students, the public; serve as office coordinator for large projects, delegating tasks to other office clerical staff. Compose documents, correspondence, agendas, minutes, bulletins and reports for the Principal/Assistant Principal to communicate information to students, staff, administrators and the general public. Update the school website, supply the marquee message, and prepare the school newsletter for staff and parents. Check out assets to staff at the beginning of the year—keys, computers, electronic equipment— and account for all assets at year‑end when staff return them. Maintain complete and accurate files and records in accordance with legal and administrative requirements for student records and for the Business Office. Collect, count, and prepare all monies collected for field trips. Supervise students sent to the office. Attend meetings as required to receive or convey information. Establish and maintain various files and records. Serve as backup to other staff in the office such as front desk, health assistant, attendance specialist, or registrar, as needed. Monitor timekeeping for hourly staff, watching for missed punches and overtime. Safeguard and maintain the confidentiality of student and staff information. Assist with Health Office duties when necessary. Perform other duties as assigned. Qualifications and Requirements Excellent organizational, customer service, communication, and writing skills; ability to establish positive relationships with parents, students, teachers, and staff; multitasking and attention to detail; flexibility to adapt to changing priorities; confidentiality of student information and school business. Intermediate proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with a student information system preferred; willingness to learn new software. Experience in a school system preferred; budget management skills preferred. Ability to pass background and reference checks as stipulated by District standards. Valid IVP Fingerprint Clearance Card. Physical Demands Frequent communication with parents, students, and staff. Occasional movement within the office to access file cabinets and office equipment. Continuous computer and office equipment operation. Remain in a stationary position at least 50% of the time, either standing or sitting. Occasionally lift or move objects up to 50 pounds. Occasional body bending forward by waist. Close visual acuity required for data analysis, transcription, computer use, and extensive reading. Term of Employment Full‑Time Position – 11 months, Monday – Friday, 8 hours a day. Salary Classification Appropriate salary placement on the Classified Hourly Salary Schedule. Evaluation Performance evaluated by the Site Administrator according to District policy. Total Paid Holidays 15 Work Environment The noise level is usually moderate. Position Type & Salary Full‑Time. Salary $21.29 to $25.14; please see our Salary Schedule. #J-18808-Ljbffr Young World Physical Education