Executive Assistant

Description

We are seeking a highly experienced Executive Assistant to provide strategic administrative, operational, and personal support to senior leadership. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and excels at managing complex priorities with discretion and professionalism. You will serve as a trusted partner and central point of coordination across executive, corporate, and family office activities.

What You’ll Do

Executive Support

Manage complex calendars, prioritize scheduling, and coordinate board meetings

Serve as a gatekeeper for communications, handling calls, email, and correspondence

Prepare, edit, and distribute executive and company-wide communications

Coordinate meeting logistics, materials, and hospitality

Foundation & Community Engagement

Manage charitable donation requests and communications

Coordinate Foundation board meetings and maintain records

Support charitable events and community initiatives

Events & Corporate Support

Plan and execute corporate events, VIP engagements, and offsite meetings

Coordinate travel, lodging, venues, and logistics

Support sales leadership with documentation, contracts, and training materials

Maintain key directories and assist with trade shows and special events

Office & Administrative Operations

Oversee office supplies, vendor coordination, and shared spaces

Ensure smooth daily office operations and route customer inquiries appropriately

Family Office Support

Coordinate personal travel, itineraries, and logistics

Manage personal financial administration including bill pay and tracking

Maintain records for vehicles, legal documents, and personal assets

Assist with gifting, special events, and household/vendor coordination

Legal & Compliance Support

Prepare and process legal documentation and filings

Coordinate meetings for legal matters and track related activities

Assist with expense reporting and financial tracking

What You Bring

10–15+ years of senior-level executive assistant experience

Exceptional organizational skills and attention to detail

Ability to handle sensitive information with the highest level of discretion

Strong experience in event planning, travel coordination, and financial tracking

Excellent written and verbal communication skills

Proficiency with Microsoft Office, SharePoint, and standard business systems

Notary certification preferred; legal or accounting support experience a plus

This is a Permanent position based out of Fitchburg, WI.

The pay range for this position is $80000.00 - $95000.00/yr.

Health & Wellness Medical Insurance (Quartz Health) – Three plan options (HMO and POS) offering in‑network and out‑of‑network flexibility, telehealth access, behavioral health coverage, and prescription benefits Health Reimbursement Account (HRA) – Company‑funded account that helps offset deductible expenses when enrolled in a Quartz medical plan Dental Insurance (Delta Dental) – $0 premium coverage with preventive care at no cost, 100% coverage for basic and major services, and orthodontia coverage Vision Insurance (EyeMed) – Low‑cost materials‑only plan with annual allowances for frames, lenses, or contacts Onsite UW Health Employee Clinic – No‑cost office visits for employees and dependents enrolled in Quartz medical plans Employee Assistance Program (LifeMatters) – Free, confidential support for mental health, financial planning, legal assistance, child/elder care, and wellness resources Annual Wellness Initiative – Premium discounts for completing wellness activities Financial & Retirement 401(k) Retirement Plan (Empower) Automatic enrollment at 5% (escalates annually) Company match: 20% of the first 5% contributed (up to 1% of pay), immediately vested Profit Sharing – Annual company contribution tied to company performance Flexible Spending Accounts (FSA) – Medical and Dependent Care options with tax‑advantaged savings Income Protection & Insurance Basic Life & AD&D Insurance – Company‑paid coverage equal to 2x annual salary (up to $500,000) Optional Life Insurance – Voluntary coverage for employees, spouses, and dependents Short‑Term Disability / Salary Continuation – Up to 100% of salary for up to 26 weeks Long‑Term Disability – 60% of salary (up to $10,000/month) after 180 days Voluntary Coverage Options – Critical Illness, Accident, and Hospital Insurance Paid Time Off & Work/Life Balance Paid Time Off (PTO) – Combines vacation and sick/personal time; increases with tenure Paid Holidays – Includes major U.S. holidays plus additional company‑observed days Parental Leave Birthing parents: Up to 12 weeks paid Non‑birthing parents: Up to 4 weeks paid Bereavement Leave & Jury Duty Pay Lifestyle, Learning & Extras Onsite Fitness Center – Complimentary access for employees and spouses Tuition Reimbursement – Up to $5,250 annually after 90 days of employment Career Development & Learning Programs Employee Product Discounts – Reduced pricing on products Vision & Safety Shoe Reimbursement – Up to $50 annually (rollable up to 3 years) Scholarship Program – Annual scholarships for employees’ dependents Employee Events & Discount Programs Eligibility & Enrollment Benefits available to employees regularly scheduled for 30+ hours/week Voluntary benefits begin on the 31st day of employment Open Enrollment held annually in November

This is a fully onsite position in Fitchburg,WI.

This position is anticipated to close on Jun 9, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.