Executive Assistant

Are you a difference maker with an extremely high level of organization skills, drive,  and  initiative ,  and who thrives in a fast-pace environment ?

Do you want to be part of an energetic, collaborative, and goal-driven law firm culture that is committed to personal, professional, and team transformational growth ?

If you answered yes to both questions, please continue reading.

At CASPER MEHLOS LAW GROUP , the Executive Assistant position is a position with the primary objectives of collaborating with the firm's owner on implementing cutting-edge business and litigation strategies; managing a fast-paced business and litigation practice, primarily in the area of criminal defense with some civil litigation; attending business growth meetings and assisting with strategy implementation as needed; assisting with e-mail management and scheduling, including the logistics of court scheduling and trip planning; overseeing accounts payable and/or accounts receivable; collaborating with the Chief Financial Officer (CFO) as applicable to manage the firm’s finances; assisting with managerial functions such as payroll and benefits; implementing litigation strategies; and depending on interest and skill set, researching and drafting motions in criminal cases ranging from homicide to misdemeanor criminal cases and in some civil litigation including large commercial litigation, medical malpractice , and personal injury cases. 

We are a criminal defense and personal injury law firm located in Madison with a statewide practice in state and federal courts, seeking a highly motivated Executive Assistant who thrives with attention  - to - detail and collaborative problem - solving in our growth-focused culture. We handle complex criminal and civil litigation ranging from homicide cases to drunk driving defense as well as complex civil litigation. Our practice focus is criminal defense.

Our law firm is fully committed to personal and team transformational growth: using performance science metrics and tailored feedback to achieve growth that transforms our expectations of what we are capable of. Our ethos is to innovate and problem-solve while working with leading experts across the country and a committed team of attorneys, legal assistants, and investigators to tailor results-driven strategies for our clients. We embody a performance science approach to growth: utilizing evidence-based practices that allow us to optimize strategic advantages while forming personal relationships with our clients to help navigate them through what is often among the most stressful experiences of their lives. Our core values are: growth mindset, ownership-driven mentality, collaborative problem-solving, and making decisions that create three-way winners among our clients, the firm, and our employee team members.

Candidates must have excellent critical thinking, organization, interpersonal, and written and oral communication skills along with the ability to work independently and professionally at all levels in the organization. Skills utilizing technology and communicating in Spanish are preferred but not required.

Position Requirements:

1. Continuous growth mindset;

2. Exceptional problem-solving skills;

3. Outstanding attention to detail;

4. Excellent communication and collaborative problem-solving skills, particularly when communicating with potential and existing clients;

5. A desire to take on big challenges and create innovative solutions;

6. Passion  for  our firm's mission of helping our criminal defense and civil clients achieve the best possible results in their cases while navigating what is often one of the most stressful experiences of their lives with a lot at stake;

7. Exceptional time-management skills, including the ability to react with appropriate urgency to situations and time-sensitive requests.

Position Responsibilities:

The Executive Assistant is responsible for : working with the owner to implement business and litigation strategies; collaborating with the CFO as needed to manage the firm’s finances; communicating with potential and existing clients; collaborating with our attorneys to implement of our litigation strategy; coordinat ing e litigation deadlines and assist with attorney schedules; managing payroll and benefits; and  to  collaborat ing e to implement our firm's strategic vision for improving our systems across the firm to capture efficiencies. Your responsibilities will include, but are not limited to, the following:

1. Collaborate with attorneys on litigation and business strategies and  cordinate work with legal assistants to implement the strategies, including drafting discovery requests, analyzing evidence, and organizing motion and trial preparation materials to advance strategic litigation goals;

2. Collaborate with owner to manage emails for client communication and court scheduling;

3. Research and draft pleadings and motions for civil and criminal cases as applicable;

4. Collaborate with leadership team to re-evaluate the firm's systems to increase efficiencies and analyze case metrics to optimize performance;

5. Handle accounts payable and accounts receivable and collaborate with CFO to manage finances; and 

6. Perform other tasks based on capability and need.

Compensation Package:

1. Competitive base salary calculated based on experience and market standards;

2. Highly competitive bonus structure;

3. Highly competitive health care package or cash option if not, to be negotiated;

4. 401k contributions;

5. Competitive paid time off package for holidays, vacation and sick days; and

6. Option for working remotely part-time for the right candidate.

You must carefully read this whole ad before applying.

If you believe you are the Executive Assistant we are looking for, please email Corey Mehlos at View email address on click.appcast.io. Please attach your resume and cover letter in PDF format. In your cover letter, please respond to the following questions:

1. What makes you an outstanding fit for this role?

2. How do you embody at least two of the core values we look for in our team? Please explain.

3. Why would you love to work in a dynamic growth environment committed to improving the lives of our criminal law and civil litigation clients while advancing our law firm’s goals of achieving individual and team transformational growth.

You will not be considered for the position unless you follow all of the instructions.

Thank you for your interest in our Executive Assistant position. We look forward to discussing this position more if you believe you are the right fit for this role and send complete application materials.