Administrative Manager
$110k - $120kGainor Staffing
Our client is a globally recognized executive search and advisory firm known for its collaborative culture, high-touch client service, and fast-paced, team-oriented environment. The firm is seeking an Administrative Manager to offer strategic administrative support, market intelligence and candidate and client coordination.
Who You Are
- You have 4+ years of experience supporting professionals within legal, executive search, or professional services environments
- Bachelor’s degree or equivalent experience required
- Strong written communication and organizational skills with exceptional attention to detail
- Proficient with Microsoft Office 365 and comfortable learning new systems
- Service-oriented with strong judgment, discretion, and professionalism
What You’ll Do
- Support recruiters with scheduling, correspondence, meeting coordination, and client deliverables
- Research market activity, talent trends, and industry intelligence to support business development efforts
- Maintain accurate candidate, client, and market data within internal systems
- Prepare reports, background materials, and outreach tracking for active search activity
- Coordinate team meetings, workflow support, and best practice initiatives across offices
- Partner with internal teams to improve processes, training, and operational efficiency
- Contribute to strategic projects supporting recruiter performance and office growth
What Success Looks Like
- Recruiters receive highly organized, responsive support across daily operations
- Market intelligence and candidate data remain accurate, actionable, and up to date
- Internal workflows and collaboration improve efficiency across teams
- Client and candidate interactions reflect a polished, high-touch experience
- The team operates effectively in a fast-moving, service-driven environment
Salary Range: $110,000 – 120,000 annually, based on experience
Location: Palo Alto, CA – Hybrid
To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
Vacancy posted 4 days ago
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