Legal Administrative Assistant - Trusts & Estates

Job Description

Job Description

UB Greensfelder LLP has an opening for a full-time Legal Administrative Assistant working with Trusts & Estates attorneys in our Chicago office. This position will assist attorneys to help steer the delivery of legal services with the use of technical skills and manage workflow processes. We are looking for a professional that understands the importance of quality service and wants to join a collaborative team environment. This role is eligible for occasional hybrid work after the initial onboarding period.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit Our Business Begins With You®.

Responsibilities Include:

• Typing, producing, editing, and proofreading various legal documents and correspondence.
• Electronic time entry and billing, calendaring/scheduling, processing and managing expense reimbursements.
• Electronic client file maintenance (NetDocs).
• Overall assistance with Trusts & Estates processes and various other administrative tasks as assigned.

Qualified Applicants Will Have:

• 3+ years legal/law firm experience working in Trusts & Estates, preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Excellent time management and organizational skills with ability to meet deadlines in fast-paced environment.
• Excellent attention to detail, organizational, proofreading, and customer service skills.
• Strong communication skills, both written and verbal.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long-term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.