Project Coordinator

Project Coordinator

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions.

The Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves, Adds, Changes) work orders, furniture installations, small project execution, and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation, procurement, communication, and provides administrative support to our Project Managers when needed.

Pay Range $45/hr-$50/hr

Responsibilities

• Manage and track MAC work orders, ensuring timely execution.
• Coordinate furniture installations and small project work across multiple sites.
• Support site PMs with scheduling, logistics, and documentation, such as meeting minutes and schedules

• Issue and track purchase orders (POs) for project-related goods and services.
• Liaise with vendors to ensure timely delivery, quality compliance, and scope alignment.
• Maintain vendor records and assist in onboarding new suppliers as needed.

• Prepare meeting agendas, take minutes, and follow up on action items.
• Maintain project documentation with up-to-date status schedules, budget trackers, meeting minutes
• Assist with budget tracking and invoice reconciliation

• Support continuous improvement by documenting workflows and identifying inefficiencies
• Ensure adherence to internal design standards