Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to provide dependable clerical and office support for municipal operations. This Long-term Contract position is ideal for someone who can balance customer service, document coordination, and administrative tasks in a public-sector environment. The role involves supporting departmental workflows, maintaining accurate records, and assisting with official communications and meeting-related activities while handling sensitive information with discretion.

Responsibilities:
• Provide day-to-day administrative support for city departments and the Office of the City Clerk, ensuring office activities run efficiently.
• Prepare, organize, and maintain records, reports, correspondence, and other public-facing documents with a high degree of accuracy.
• Respond to incoming calls, assist visitors, and deliver courteous customer service to staff, residents, and external contacts.
• Support the coordination of City Council meetings by assembling materials, distributing notices, and helping track related documentation.
• Assist with public notification processes and provide administrative support for election-related activities as needed.
• Enter, update, and verify information in office systems, spreadsheets, and databases to maintain reliable records.
• Manage multiple clerical assignments simultaneously while meeting deadlines in a fast-paced municipal setting.
• Handle sensitive and confidential information responsibly while following established administrative procedures.• At least 1 year of experience in administrative, clerical, receptionist, or office support work.
• Proficiency in administrative assistance, data entry, and general office coordination.
• Experience answering inbound calls and interacting effectively with the public and internal staff.
• Working knowledge of Microsoft Excel and other standard office software.
• Strong attention to detail with the ability to maintain accurate files, reports, and records.
• Ability to prioritize tasks, stay organized, and manage competing responsibilities effectively.
• Sound judgment and discretion when working with confidential or sensitive information.