Accounts Payable Lead

Accounts Payable Lead | Five Towns, NY $75,000 $90,000 About the Role We're looking for an experienced, detail-oriented Accounts Payable Lead to join our team. This is a hands-on, in-person role for someone who can juggle multiple client accounts, own the full AP and payroll cycle, and hold themselves to a high standard of accuracy and professionalism. The ideal candidate is a self-starter who thrives in a fast-paced, service-driven environment. Key Responsibilities Accounts Payable Own the full AP cycle: receive, verify, and reconcile invoices accurately and on time Perform invoice and GL data entry, selecting appropriate accounts and attaching invoices in the system Manage vendor W-9 collection and maintain vendor records Track payment schedules and process payments via check, online vendor accounts, and online banking Monitor AP aging reports, verify balances, and guide clients on payment prioritization Identify and flag fraudulent or duplicate invoices; process credits, adjustments, and corrections Issue stop payments, manage cash flow, and process fund transfers as needed Handle employee reimbursements and generate purchase orders Process 1099 reports at year-end; produce AP-related reports and handle ad hoc requests Support month-end close with accurate, timely reporting Payroll Process bi-weekly and monthly payroll cycles accurately and on time, including during high-volume or complex weeks Review timesheets, compute earnings and deductions, and ensure compliance with federal, state, and local laws Handle off-cycle checks, bonuses, terminations, and payroll adjustments Maintain payroll records, employee data, and system updates Reconcile payroll reports and coordinate with accounting for accurate GL entries Prepare and file quarterly and year-end payroll reports (W-2s, 1099s, etc.) Onboard new payroll clients and document processes to enable delegation and coverage Client & Team Relations Serve as the primary AP contact for clients, communicating clearly, proactively, and professionally Guide clients on payment prioritization based on aging, urgency, and business impact Communicate issues and risks to leadership promptly, framing problems in a way that drives resolution Collaborate with account leads, offshore staff, and operations to ensure high-quality service delivery Provide training, guidance, and support to team members within your areas of expertise Qualifications 3+ years of accounts payable experience required 2+ years of payroll processing experience; multi-state payroll strongly preferred Demonstrated ability to manage multiple responsibilities and deadlines in a high-volume environment Strong knowledge of payroll laws and compliance: FLSA, state/local tax, garnishments Proficiency in payroll and accounting software (ADP, Paychex, Gusto, QuickBooks Payroll, or equivalent) Strong Excel skills and data entry accuracy Solid understanding of finance, accounting, and bookkeeping principles Exceptional attention to detail, organizational skills, and time management Clear, structured written and verbal communication skills #J-18808-Ljbffr