Administrative Assistant

Job Title - Administrative Assistant
Location - Austin, TX
Duration - 6 Months

JOB DESCRIPTION
Top 5 Skills:
1. Clear, concise verbal and written communication for interacting with employees and executives.
2. Problem solving and flexibility. Situations/events change quickly, so the ability to think and act quick is a must.
3. Good time management and organizational skills.
4. Basic proficiency with tech.
5. Teamwork and collaboration is essential for cross department/project support.
Technologies:

1. Excel
2. Sap Concur
3. Teams
4. Outlook

Required Education & Required Years of Experience:
Associate's degree.
OR


High School diploma or equivalent and 2+ years of Administrative Assistant or related work experience.


Physical Requirements (Lifting, outdoor work, travel):
Push Max Weight Limit = 35 lbs
Pull Max Weight Limit = 35 lbs
Lift Max Weight Limit = 35 lbs


Driving Requirements:
Are their driving responsibilities no matter how minimal with this role? Yes

• Personal Vehicle - Candidate must have their own vehicle to get to and from the office and occasionally to event venues.

Job Description:
Principal Duties and Responsibilities:
• Provides assistance and support to first or second level managers, a department or an off-site office.
• Researches and learns departmental/company policies and procedures.
• Manages basic calendar needs for one or more manager.
• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
• Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.
• nswers internal (with exposure/requests from managers) and external emails.
• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.


Level of Responsibility:
• Works under supervision.
• Decision-making affects direct area of work and/or work group.
• Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.