Legal Assistant

Job Description

Job Description

Actual pay will be adjusted based on experience.

Responsibilities:

Check voicemails, Answer phones, schedule appointments, check incoming text messages and emails, and process daily incoming and outgoing mail; Prepare and maintain paper and electronic case files; document and update client statuses, appointments, and phone calls; Communicate with potential and existing clients by phone, in person, and by email as required; Copy, scan and file documents; Maintain front office area, conference room, and other common areas; Communicate and coordinate with outside vendors, invoice payment; Track all expenses, expense allocation to specific client accounts, accounts receivables and payables; Support Attorney and Paralegal to gather relevant documents to keep files updated; Prepare estate planning binders; Interpret at Spanish speaking Client meetings and take notes; Calendars all client meetings and Court Hearing dates and deadlines to ensure timely submissions; Format and e-file documents in Court and with County Recorder; Order and follow up on process serving assignments; Manage office supply inventory; Support the Attorney and Paralegal with all assigned tasks.

Qualifications:

• Must be proficient in Spanish

• Associate Degree or Bachelor’s Degree preferred

• Excellent written and verbal communication skills with a strong attention to detail in both English and Spanish

• Ability to manage multiple tasks effectively and prioritize workload from beginning to end independently and as part of a team with minimum supervision.

• Candidates should have a minimum of three years of experience working in a law firm environment; estate planning, probate and trust administration experience is required.