BUSINESS OFFICE SECRETARY/SPECIAL SERVICES ASSISTANT

Business Office Secretary/Special Services Assistant Reports To: Manager of Business Services/Assistant Superintendent for Business & Assistant Superintendent for Special Services HOURS: 12-month position (2,080 hours), Mon.-Fri., 7:30 A.M. - 4:00 P.M. (Work Hours/Days may be adjusted during certain summer months) Job Summary Business Office Performance Responsibilities Enters fees in fee collection software system. Completes monthly claim for food service program. Supports Manager of Business Services with matters related to transportation for outplaced students and McKinney-Vento students. Gathers information and prepares reports for collective bargaining for certified and non-certified personnel, as requested. Provides flexible, hands‑on project support to the Assistant Superintendent for Business/CSBO and the Manager of Business Services during peak seasonal periods, such as annual budget development, fiscal year‑end closeout, audit preparation, and the start of the school year, ensuring timely completion amid heightened demands. Assists in the preparation and maintenance of department files and records. Performs all other tasks as directed by the Assistant Superintendent for Business/CSBO and/or the Manager of Business Services. Special Services Performance Responsibilities Ensure the efficient operation of programs, procedures, and services within the Special Services Department, which includes: Maintain accurate and current records related to special education eligibility and services, and provide reports when requested. Oversee the recording, billing, and reporting processes for hospital/homebound students and assigned personnel, including tutors. Maintain records and support correspondence, applications, and tracking for private and public student placements. Support the coordination of contractual evaluations and communication with evaluators. Manage and support staff access to electronic resources and systems. Assist with preschool processes in partnership with the Preschool Parent Liaison. Support and maintain records related to Medicaid claims and reimbursement. Maintain records for students eligible under McKinney‑Vento and support the coordination of supplies and supports. Provide organizational and on‑site support for Extended School Year (ESY) programming and administrators. Perform other duties as assigned by the Assistant Superintendent for Special Services. Qualifications Works positively and collaboratively with people, service‑oriented. Knowledge and skills in working with technology, including a variety of platforms and systems. Strong skills in organization, maintaining confidentiality, and initiative. Strong skills in working as a member of a team. Working Conditions No additional details provided. Starting Salary/Benefits $20.50 per hour starting salary; compensation to be determined upon consideration of experience in the role regarding previous job duties. Other benefits include paid holidays, vacation days, health insurance, and life insurance. #J-18808-Ljbffr Downers Grove School District 58