Administrative Assistant

Administrative Assistant - Mid-Level Location: New York, NY Onsite Flexibility: Onsite Contract Details Position Type: Contract Contract Duration: 6 months Pay Rate: $21.80$29.95 / Hour (USD) Shift / Schedule: Days (First Shift); typically Tuesdays and Wednesdays onsite, with additional onsite days as needed; 40 hours per week Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Job Summary The Administrative Assistant provides high-level, proactive administrative and operational support to 23 Market Managers within the NY Buying Office. This role manages complex calendars, coordinates meetings, travel, and visitor experiences, and handles expenses and preparation of business materials. Serving as a key partner across leaders, teams, and external stakeholders, the Administrative Assistant ensures smooth day-to-day operations through strong organization, attention to detail, and a customer-service mindset in a fast-paced environment. This is a leave of absence coverage role with an immediate start. Key Responsibilities 40% | Calendar Management, Scheduling & Communication Manage day-to-day calendars for Market Managers, including meetings, travel, visitor schedules, and team touchpoints Proactively review schedules in advance to anticipate needs, identify conflicts, and prepare leaders effectively Prioritize scheduling based on business needs, leader preferences, and stakeholder availability Partner with leaders to align on priorities, clarify meeting requirements, and adjust schedules as needed Coordinate across stakeholders to resolve conflicts and communicate updates clearly and timely Serve as a key point of contact, handling requests with professionalism and discretion 30% | Travel & Expense Management Coordinate end-to-end travel, including itineraries, agendas, transportation, and lodging Partner with Atlas travel team and internal stakeholders to confirm and manage bookings Ensure travel plans are accurate, well-communicated, and aligned with leader preferences Track, organize, and submit expenses accurately and on time Maintain receipts, documentation, and organized records in compliance with company policies 15% | Meeting Coordination & Preparation Plan and support meetings, visitor schedules, and team events from preparation through execution Confirm attendance, objectives, materials, and logistics (room setup, technology, catering, reporting) Prepare materials and meeting spaces to ensure smooth execution Provide on-site support, troubleshooting logistics and coordinating with Operations, IT, and other teams Deliver a high-touch experience for visitors by anticipating needs and resolving issues quickly 10% | Administrative Operations & Office Support Prepare, proofread, and distribute reports, presentations, itineraries, and correspondence Maintain organized systems, files, calendars, trackers, and administrative resources Support development and execution of administrative processes and team procedures Assist with printing, materials prep, and general office coordination Identify opportunities to improve organization, efficiency, and consistency 5% | Communication, Projects & Ad Hoc Support Respond to internal and external requests with urgency, professionalism, and strong customer service Partner across teams to resolve issues and ensure business needs are met Handle sensitive or time-sensitive requests with discretion Support special projects, team initiatives, and process improvements Provide flexible support for evolving business and operational needs Required Skills Proactive ownership with strong organization and follow-through Calendar and schedule management with attention to detail Clear communication and professionalism Customer service mindset with cross-functional partnership Adaptability, problem-solving, and discretion Benefits Medical, Vision, and Dental Insurance Plans 401k Retirement Fund About the Client This client is a Fortune 100 retailer operating in the off-price apparel and home fashions industry, with more than 5,200 stores across ten countries making it the world's leading organization in its segment. Employing tens of thousands of professionals globally, the company delivers quality, brand-name, and designer merchandise at prices typically 20 to 60 percent below full-price retail across iconic brands in the United States, Canada, Europe, and Australia. Internally, the organization offers a fast-paced, entrepreneurial environment where buyers, merchants, administrative professionals, and retail specialists gain hands-on experience across merchandising, operations, supply chain, corporate finance, marketing, and technology. About GTT GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.