Administrative Assistant

hackajob is collaborating with Moody's Corporation to connect them with exceptional professionals for this role.

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Skills and Competencies

• Proven experience providing executive-level administrative support to senior leadership, including complex calendar management, domestic and international travel coordination, and itinerary preparation
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools, with the ability to quickly learn and adopt new technologies
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously in a fast-paced, global environment
• Strong interpersonal and communication skills, with the ability to professionally engage internal and external stakeholders at all levels
• High degree of discretion, confidentiality, and sound judgment when handling sensitive information and resolving competing priorities
• Experience supporting event planning, team engagement initiatives, cross-functional coordination, and budget or expense administration
• Ability to work independently as a self-starter while also collaborating effectively as part of a global team
• Demonstrated proficiency in artificial intelligence concepts, with hands-on experience using AI tools to streamline workflows and enhance operational efficiency. Proven ability to implement AI-powered solutions to solve business challenges. Demonstrates a growing awareness of AI risk management and a commitment to responsible and ethical AI use

Education

• Bachelor's degree in Business Administration, Communications, or a related field preferred, or equivalent professional experience

Responsibilities

This is an exciting opportunity to join the growing and dynamic Risk team at Moody's, providing high-level administrative support to the Chief Risk Officer and senior leaders across the Corporate Risk and Resilience team.

• Provides executive-level administrative support with a strong focus on complex calendar management, domestic and international travel coordination, and itinerary preparation
• Proactively anticipates the needs of senior leadership and independently manages detailed tasks to streamline workload and enhance team effectiveness
• Coordinates and schedules meetings, collects agendas for executive one-on-ones, documents meeting notes and minutes, and manages all related logistics
• Serves as a key point of contact for internal and external communications, triaging correspondence and ensuring timely follow-through on action items
• Supports event planning, hospitality, offsites, workshops, Town Halls, and other team engagement initiatives
• Maintains and updates departmental documentation, organizational charts, shared drives, and internal resources to ensure accuracy and accessibility
• Partners with cross-functional teams, including Finance, HR, Legal, and Facilities, to support office operations and coordinate vendor-related needs
• Utilizes AI-powered tools, such as Microsoft Copilot, to draft correspondence, summarize meetings, automate recurring tasks, and support the executive's and team's work, while applying responsible AI practices including appropriate human review and confidentiality standards
• Tracks and coordinates expense reporting, manages basic office supply and technology requests, and supports budget administration on behalf of the Risk leadership team
• Identifies opportunities to streamline administrative processes and implement improvements that enhance productivity and effectiveness across the organization

About the Team

The Risk Team at Moody's is responsible for identifying, analyzing, evaluating, and addressing potential risks that could adversely impact our operations, assets, or reputation. The team not only seeks to mitigate identified risks but also prioritizes them based on their potential impact and likelihood, enabling the organization to allocate resources efficiently and maintain operational resilience. Through tools such as risk assessments, mitigation strategies, and continuous monitoring, the Risk Management function at Moody's helps minimize losses, safeguard stakeholders' interests, and enhance decision-making processes. By joining our team, you will be part of meaningful work that sits at the heart of how Moody's protects and advances its mission — and you will do so alongside leaders who are committed to innovation, integrity, and the responsible use of technology.

For US-based roles only: the anticipated hiring base salary range for this position is $56,200.00 - $81,550.00, depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody’s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion or creed, national origin, ancestry, citizenship, marital or familial status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. Moody’s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email View email address on hackajob.com . This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.