Administrative Services Coordinator

Description Are you an organized, proactive professional who enjoys creating an exceptional workplace experience? We are looking for an Administrative Services Coordinator to play a key role in supporting our leadership team, physicians, and employees while ensuring our office operates efficiently every day. At Steindler Orthopedic Clinic , you'll become part of a collaborative team dedicated to providing exceptional patient care while fostering a positive workplace culture. We value teamwork, professionalism, and employees who take initiative to make a difference every day. If you're ready to build a rewarding career where your organizational skills and commitment to service have a meaningful impact, we'd love to meet you. Apply today and become an essential part of our team! Requirements Provide administrative support to leadership, managers, physicians, and team members. Coordinate meetings, appointments, conference calls, agendas, and meeting minutes. Arrange physician and executive travel as needed. Process charitable contribution requests by routing them appropriately. Assist departments across the organization with administrative projects and daily operations. Demonstrate teamwork by supporting clinic-wide initiatives and special projects. Serve as the primary contact for office services, supplies, and equipment needs. Maintain office supply inventory, place orders, monitor usage, and distribute supplies throughout the clinic. Manage incoming and outgoing mail, certified mail, postage, and postal equipment. Coordinate break room, physician lounge, and common area supplies, including beverages and recycling. Stock physician refrigerators daily and maintain clean, organized common areas. Ensure refreshments are stocked in designated clinic areas. Help maintain an organized, welcoming environment for employees, physicians, and visitors. Coordinate physician partner meetings, including meal ordering, room setup, and cleanup. Maintain daily cleanliness and organization of employee break rooms. Coordinate food and refreshments for meetings, physician lunches, employee appreciation events, and other special occasions. Assist with holiday decorating and seasonal office setup. Help plan and coordinate employee events, engagement activities, appreciation days, holiday celebrations, and team‑building events. Coordinate recognition efforts such as flowers, gift baskets, cards, and gifts for employee milestones and life events. Partner with Human Resources to maintain the annual employee event calendar. Assist Human Resources with interview scheduling and candidate correspondence. Support Accounts Payable by mailing checks, filing paid invoices, and processing expense reimbursements. Perform additional administrative duties and special projects as assigned. Qualifications High school diploma or equivalent. Associate degree, preferred. Strong proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint). Excellent written, verbal, and interpersonal communication skills. Outstanding organizational and time management skills with exceptional attention to detail. Ability to manage multiple priorities while maintaining professionalism and accuracy. Positive, customer‑focused attitude with strong problem‑solving abilities. Ability to maintain confidentiality and exercise sound judgment. Self‑motivated, dependable, adaptable, and willing to assist wherever needed. Previous administrative, office coordination, executive support, or healthcare office experience. Benefits We offer a competitive compensation and benefits package that includes: Health, dental, and vision insurance Paid Time Off (PTO) Paid Holidays 401(k) and 401(k) match Long‑term disability Short‑term disability Life Insurance Compensation based on education, skills and experience. Steindler Orthopedic Clinic is an equal opportunity employer. #J-18808-Ljbffr Steindler Orthopedic Clinic PLC