Office Administrator

Executive AssistantRequired Skills & Experience• 3–5 years of administrative experience in an enterprise or corporate environment • Proven experience managing a fast-paced office and supporting senior leaders • Strong scheduling and calendar management skills • Confident communicator with the ability to interact professionally with leadership • Proficiency in Microsoft Office Suite, Microsoft Teams, and ZoomNice to Have Skills & Experience• Experience with invoicing and expense reconciliation (Can be taught) • Healthcare ExperienceJob Description• Executive Support & Calendar Management Manage complex calendaring and meeting coordination for leadership Organize meetings end-to-end, including scheduling, preparing agendas, gathering pre-reads, and communicating updates with attendees Coordinate logistics for on-site and virtual meetings, including lunch meetings (ordering meals, managing attendee counts, etc.) • Meeting Coordination & Communication Follow up with attendees regarding schedule changes or shifts in meeting direction Take detailed meeting notes and provide clear summaries/action items as needed Transcribe key discussions and ensure alignment across stakeholders • Financial & Administrative Support Handle invoicing and expense management, including reconciliation of corporate credit card transactions Maintain accurate records and ensure timely submission of administrative documentation • Operational Support Provide administrative support to Clinical Operations (Clin Ops) team as needed Assist with preparing reports and materials for Executive Director-led All Hands meetings Coordinate quarterly team lunches with the Executive Director to foster a collaborative and open environment