Executive Assistant | San Francisco Bay Area | Local Candidates Only | Tech Startup Experience Prefe

Job Description

Job Description

An exceptional opportunity is available for an Executive Personal Assistant (EPA) to support a dynamic CEO with a fast-paced personal and professional life across multiple residences in Northern California and beyond.

This role is ideal for a highly organized, detail-oriented professional who thrives in a fluid, ever-evolving environment and takes pride in being a trusted right hand. The successful candidate will bring a calm, solutions-oriented presence, exceptional judgment, and the ability to anticipate needs before they arise.

The environment is polished, supportive, and fast-moving, with a collaborative spirit and high expectations, grounded in kindness and a strong emphasis on discretion, efficiency, and thoughtful follow-through.

This is not a predictable role—and that is exactly what makes it exciting.

• Direct, one-on-one support of highly engaged principals
• A dynamic blend of executive and personal support responsibilities
• Close collaboration with a Chief of Staff, Estate Manager, and a Senior Executive Assistant, offering hands-on mentorship and growth
• A high level of trust, autonomy, and long-term opportunity for growth

This role is a hybrid of executive and personal support focused on executive assistance (calendar, communication, coordination) and on personal/lifestyle support (errands, travel, ad hoc requests, and household coordination).

The Executive Personal Assistant will manage a constant flow of requests ranging from complex travel logistics and scheduling to administrative oversight and highly personalized support.

The ideal candidate is highly organized, unflappable, and detail-driven, with the ability to pivot quickly, prioritize effectively, and operate with discretion at all times.

• Manage complex calendars, appointments, and scheduling across multiple time zones
• Coordinate meetings and maintain alignment with the principals’ priorities
• Anticipate scheduling conflicts and proactively resolve them
• Monitor and manage email inboxes on behalf of the principals
• Draft, proofread, and send professional correspondence
• Track follow-ups and ensure timely execution of all action items

• Coordinate detailed domestic and international travel (business and personal)
• Book private and commercial flights, accommodations, and ground transportation
• Prepare comprehensive travel documents and detailed itineraries
• Ensure seamless execution of all travel plans, including last-minute adjustments
• Book reservations, coordinate dining and events, and manage guest logistics
• Collaborate with the Estate Manager to ensure homes are prepared for arrivals and departures
• Potential to travel with the principals as needed

• Track deliveries, purchases, and ongoing household or personal commitments
• Coordinate grocery and household provisioning across residences
• Schedule personal appointments (medical, wellness, family commitments)
• Handle reservations, entertainment, and lifestyle arrangements
• Assist with personal errands, purchases, and last-minute requests
• Act as a resourceful problem-solver for a wide variety of evolving needs

• Partner closely with the Estate Manager to ensure alignment across all residences
• Work collaboratively with the Chief of Staff and broader household team
• Support communication between the CEO, staff, vendors, and external partners
• Assist in maintaining smooth day-to-day operations across properties

• A love for and comfort around dogs is a must, as they’re a valued part of the home.
  
• Provide hands-on support as needed

• 2–5+ years of experience supporting a private principal, executive, or family office
• Experience in a hybrid executive/personal assistant role strongly preferred
• Exceptional organizational skills with a sharp attention to detail
• Strong written and verbal communication skills
• Highly tech-savvy (Google Workspace, Slack, Calendar Systems, Excel, etc.)
• Able to work independently while managing multiple priorities with minimal oversight
• Emotionally intelligent and confident working in a high-expectation environment
• Calm under pressure with a resourceful, solutions-oriented mindset
• Adaptable and comfortable in a fast-paced, ever-changing environment
• Discreet, polished, and professional at all times

• Full-time position with flexibility based on the principals’ needs
• Availability outside of standard business hours as needed
• Travel may be required

• $125,000+ DOE
• Competitive benefits package including:
  • 401(k)
  • Health insurance
  • Wellness stipend
  • Internet stipend
  • Equity/stock participation

• Live-out position
• Bay Area Required
• Must have reliable transportation
• This role does not include childcare responsibilities

This role is best suited for someone who enjoys being indispensable, operates with a high level of ownership, and finds satisfaction in executing details flawlessly. If you are energized by a fast-paced environment, take pride in anticipating needs, and value excellence, this is an exceptional opportunity to support a highly engaged CEO in a long-term capacity.