Senior Executive Assistant, Design

Senior Executive Assistant, Design

San Francisco, CA

HP IQ is HP's new AI innovation lab. Combining startup agility with HP's global scale, we're building intelligent technologies that redefine how the world works, creates, and collaborates.

We're assembling a diverse, world-class teamengineers, designers, researchers, and product mindsfocused on creating an intelligent ecosystem across HP's portfolio. Together, we're developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless.

We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactfulalways with a human-centric mindset.

By embedding AI advancements into every HP product and service, we're expanding what's possible for individuals, organizations, and the future of work.

Join us as we reinvent work, so people everywhere can do their best work.

About The Role

HP IQ is looking for a highly organized, detail-oriented Senior Executive Assistant to support our SVP, Design & Innovation while also providing operational support to the Design team. In this role, you will act as a strategic partner to SVP, Design & Innovation by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the Design Team running smoothly. This role collaborates closely with the Chief of Staff and builds strong relationships to communicate and work effectively across the organization.

Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work.

What You Might Do

• Manage complex calendars, scheduling, and prioritization for HP IQ's SVP, Design & Innovation; independently prioritize and make decisions to resolve scheduling conflicts
• Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
• Anticipate needs to proactively resolve scheduling or logistical conflicts
• Act as a liaison representing SVP across teams (Design, Engineering, Finance, HR, etc) internally at HP IQ and across the HP organization
• Develop a strong partnership with Chief of Staff and collaborate on day-to-day operations and projects, build relationships with EA's across HP for efficient scheduling
• Collaborate with Senior Design Producers on a regular basis to support the daily operations of the Design team
• Lead/Co-lead special projects or initiatives as assigned including team events and off-sites
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Bring structure and clarity to ambiguous or fast-paced situations

Essential Qualifications

• Bachelor's degree or equivalent experience
• 5+ years in an administrative role or program management role
• Experience with managing multiple calendars
• Availability some nights and weekends, as needed

Preferred Skills

• Experience working with and supporting creative teams
• Meticulous attention to detail and accuracy in execution, even under pressure
• Highly organized with excellent time-management skills
• Clear written and spoken communicator, demonstrates emotional intelligence
• Strong ability to anticipate needs and problem solve quickly and effectively
• Experience providing project management support on high-priority projects
• Excellent collaboration and customer service skills
• Proven ability to work in a fast-paced, dynamic team environment

Salary: $115,000- $160,000

Compensation & Benefits (Full-Time Employees)

The salary range for this role is listed above. Final salary offered is based upon multiple factors including individual job-related qualifications, education, experience, knowledge and skills.

At HP IQ, we offer a competitive and comprehensive benefits package, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including;
  • 4-12 weeks fully paid parental leave based on tenure
  • 11 paid holidays
  • Additional flexible paid vacation and sick leave (US benefits overview)

Why HP IQ?

• Innovative Work Help shape the future of intelligent computing and workplace transformation.
• Autonomy and Agility Work with the speed and focus of a startup, backed by HP's scale.
• Meaningful Impact Build AI-powered solutions that help people and organizations thrive.
• Flexible Work Environment Freedom and flexibility to do your best work.
• Forward-Thinking Culture We learn fast, stay future-focused, and imagine what comes nexttogether.

Equal Opportunity Employer (EEO) Statement

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.