Payroll and Billing Coordinator

We are a growing, family‑owned organization based in the Menomonee Falls area with a strong reputation for quality, integrity, and long‑term employee relationships. As we continue to expand, we are seeking a detail‑oriented and dependable Payroll & Billing Coordinator to support our accounting and operational teams. Position Summary The Payroll & Billing Coordinator will be responsible for managing end‑to‑end payroll processing and customer invoicing while ensuring accuracy, compliance, and timeliness. This role plays a critical part in supporting financial operations and delivering excellent service to both employees and clients. Key Responsibilities Process weekly/bi‑weekly payroll for employees, ensuring accuracy and compliance with federal, state, and local regulations. Maintain employee payroll records, including deductions, benefits, and tax information. Handle payroll‑related inquiries from employees in a timely and professional manner. Coordinate with HR on new hires, terminations, and compensation changes. Prepare and submit payroll tax filings and reports. Ensure compliance with wage and hour laws and company policies. Generate and issue customer invoices accurately and in a timely manner. Review billing data for completeness and discrepancies prior to invoicing. Partner with internal teams (operations, sales, project managers) to ensure billing accuracy. Monitor accounts receivable and follow up on outstanding invoices as needed. Assist with cash application and reconciliation of billing records. Maintain accurate documentation of customer billing terms and contracts. Assist with month‑end close processes related to payroll and billing. Prepare reports and reconciliations as needed. Support audits and provide documentation upon request. Identify and recommend process improvements for payroll and billing efficiencies. Qualifications Associate or Bachelor’s degree in Accounting, Finance, Business, or related field preferred. 1+ years of experience in payroll, billing, or accounting support. Strong knowledge of payroll systems and basic accounting principles. Familiarity with ERP or accounting software (e.g., QuickBooks, ADP, Paychex, or similar). Proficiency in Microsoft Excel and Office Suite. #J-18808-Ljbffr LHH