Executive Assistant
Part-time
Umba
Executive Assistant (Contract, Part-Time)
Umba is a fintech group building banking infrastructure for emerging markets.
We're looking for an experienced Executive Assistant to support our CEO on a part-time contract basis. This is a hands-on role with real ownership - you'll be the person keeping a demanding schedule coherent and making sure nothing falls through.
What you'll do
- Own the CEO's calendar: scheduling, rescheduling, protecting focus time, and structuring the week so meetings are batched rather than scattered
- Manage inbound email — triage, flag what needs attention, draft replies, and follow up on open threads
- Coordinate meetings with investors, partners, and the executive team across US, Irish, and East African time zones
- Support board and investor operations: scheduling, assembling quarterly update materials, and chasing inputs to deadline
- Process expenses, invoices, and vendor and subscription renewals
- Run research and prep work ahead of meetings: briefing notes, background on companies and people, agendas
- Build lightweight systems and documentation as you go, so the role gets more efficient over time
What we're looking for
- 3+ years supporting a founder, executive, or senior leader
- Excellent written English and sound judgment about tone — you'll be corresponding on the CEO's behalf
- Genuinely organised: you track commitments without being reminded and close loops before being asked
- Comfortable with ambiguity and shifting priorities in an early-stage environment
- Discreet, with experience handling confidential business information
- Fluent with Google Workspace, Slack, and Notion
- Based in New York City with availability to meet in person in Brooklyn or Manhattan
- Nice to have: exposure to fintech, financial services, or venture-backed startups
Details
- Contract, initially 3 months with the option to extend
- Hybrid: mostly remote, with regular in-person time in Brooklyn
- Start date: as soon as possible
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in New York, NY vacancy
$36 - $43 per hour
...a highly organized, proactive, and detail-oriented temporary HR Assistant to support the Human Resources team during a maternity leave coverage period. This role will focus on the planning and execution of employee engagement initiatives aligned with global HR and local...SuggestedFull timeTemporary workLocal areaChristian Dior Perfumes
New York, NY9 hours ago- ...------------------ About the Role We’re seeking a highly organized, proactive, and service-oriented Office Manager / Executive Assistant to join our team. In this hybrid role based in New York City, you’ll create seamless and welcoming office experiences for both...SuggestedFull timeWork at office
Counsel Health
New York, NY9 hours ago $75k - $85k
...Executive / Personal Assistant Midtown Manhattan, NY $75,000 - $85,000 Our client, a large, well established company, is seeking a professional and proactive Executive / Personal Assistant to support their Vice President of Marketing . This role is ideal...SuggestedWork at officeBlackbird Recruiting
New York, NY4 days ago- ...Executive & Personal Assistant Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. A private firm owned by a group controlling $6 billion in assets, with a 15-year tenure in technology and real estate development...SuggestedWork at officeLocal areaRelocationShift work
Prime Data Centers
New York, NY1 day ago $130k - $160k
...Executive/Personal Assistant Our client, an exciting, dynamic position provides executive & personal support to a Senior Partner at a leading private equity firm recognized for its collaborative and high-performing culture. This role supports a respected leader with a...SuggestedWork at officeMonday to FridayFlexible hoursShift workCareer Source Group, LLC
New York, NY2 days ago- ...Executive Assistant To Radha Agrawal & Eli Clark-Davis Daybreaker · Belong Center · Belong Institute Full-time · In-person · New York City Reports to: Radha Agrawal, with close day-to-day collaboration with Eli Clark-Davis About Us Daybreaker is a global...Full timeDay shift
Daybreaker LLC
New York, NY4 days ago - ...One of Airetel Staffing's valued clients is looking for a Executive Assistant IV located in New York, NY. Job Description - Support for five lawyers in all administrative aspects including heavy scheduling and calendar management, liaising with other executive...
Airetel Staffing, Inc.
New York, NY2 days ago - ...Executive Assistant To Managing Director - Full-Time The Standard is one of the most culturally engaged hotels in the world. Hotels with real cultural life, an inclusive spirit and true creative attitude. A destination layered with events and amusements that leaves...Full timeSleeping nightsNight shiftDay shift
HYATT Hotels
New York, NY4 days ago $85k - $115k
...Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones. Create and modify PowerPoint...Temporary workWork experience placementLocal areaBrookfield Asset Management
New York, NY1 day ago$36.54 - $62.5 per hour
...Join our Global Investment Banking Mergers & Acquisitions team, as an Executive Assistant and play a pivotal role in keeping senior leadership operating at full speed. You'll partner closely with a dynamic group of Managing Directors, Executive Directors, and Vice Presidents...Work at officeShift workJPMorgan Chase Bank, N.A.
New York, NY3 days ago$100k - $165k
...all in one connected platform backed by real human support. About the Role Our executives move fast, and this role is what lets them move faster. As an Executive Assistant at Rho, you'll be the operational backbone for several members of our leadership team -...Work at officeRho Technologies
New York, NY5 days ago- ...Executive Secretaries and Administrative Assistants Job Details Professional Discipline : Admin/Clerical Support Specialty : Secretary Employment Type : Full Time City : Staten Island State : NY Pay Range...Full timeLocal areaMonday to FridayShift work
InGenesis
New York, NY2 days ago $99k - $118.5k
...we move fast, innovate constantly, and push boundaries. We are looking for an exceptionally sharp, proactive, and adaptable Executive Assistant to serve as a critical force multiplier for our Chief Executive Officer (CEO) and Chief Revenue Officer (CRO). In this role...Immediate startRemote workFlexible hoursShift workGumGum
New York, NY2 days ago$20 - $21 per hour
...to help deliver cutting-edge solutions to global clients across both public and private sectors. Titles: Executive Secretaries and Administrative Assistants Duration: Contract Location: New York, NY (10031) Job Timings: Mon-Fri Pay: USD20/hr-USD...Contract workWork at officeCogent Infotech Corp
New York, NY3 days ago$54.5k
...responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The Executive Assistant may interact with clients and other FTI executive leaders and will be required to maintain absolute discretion and...Full timeContract workWork at officeVisa sponsorshipWork visaFlexible hoursFTI Consulting
New York, NY3 days ago- ...Executive Assistant A prestigious law firm is seeking a highly skilled Executive Assistant to provide full administrative and billing support to the Managing Partner, assigned attorneys, and key management personnel. This is a great opportunity for a proactive professional...
SourcePro Search, LLC
New York, NY5 days ago - ...Executive Assistant Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of...
Brown Harris Stevens
New York, NY4 days ago $80k - $115k
...Executive Assistant We are hiring an Executive Assistant to support our executive team and help run the company day to day. You will be the operating system behind our executives, protecting their time, running their calendars, and making sure nothing falls through...Full timeWork at officeRelocation packageShift workRevin
New York, NY2 days ago- ...Executive Assistant to Founder A growing venture capital fund focused in the high-growth start-up space is seeking an impressive Executive Assistant to support their Founder in a fast-paced environment. Location: Based out of both Northern NJ and NYC – hybrid 2-3 days...Work at office2 days per week3 days per week
Career Group
New York, NY5 days ago $110k - $130k
...start up in hyper growth mode. Job Description Manage executive calendars, including scheduling meetings and appointments. Ability... ...and maintain files and records for easy accessibility. Assist in organizing company events and meetings. Support special projects...Work at officeLocal areaMichael Page International Inc.
New York, NY3 days ago$55 per hour
$55 per hour New York, NY Contract Job Responsibilities: This unique position requires a professional executive assistant to step into an asset management environment, within the investor solutions group, with an open mind to take on anything and everything...Hourly payPermanent employmentContract workTemporary workWork at officeUS Tech Solutions
New York, NY4 days ago$25 - $38.46 per hour
...the Americas, New York New York Job Description Provide executive administrative support performing diverse administrative and clerical... ...as needed. Performs proactive problem research and assists in resolution. Manages day-to-day office operations, composes...Hourly payWork at officeImmediate startFlexible hoursKey Bank
New York, NY3 days ago$134.5k
...firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth. Job Title Executive Assistant Location New York Regular/Temporary Regular Job Description Summary We have an opening for a...Temporary workWork at officeLocal areaFlexible hoursPaul Hastings
New York, NY2 days ago$100k - $120k
...Executive Assistant Blue Owl is a leading asset manager that is redefining alternatives®. With over $319 billion in assets under management as of June 30, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by...Permanent employmentTemporary workWork at officeMonday to ThursdayFlexible hoursBlue Owl
New York, NY3 days ago- ...Seeking Administrative and Executive Assistants for non-profit organizations, for long term temporary positions. Duties: C-suite level scheduling of meetings (in-person and virtual), calls and conferences; Management of communications with external stakeholders...Temporary workWork at officeLocal areaFlexible hours
TemPositions Group Of Companies
New York, NY5 days ago $35 - $40 per hour
...Description # Home # Search Jobs # Job Description Executive Assistant Contract: New York, New York, US Salary Range: 35.00 - 40.00 | Per Hour Job Code: 371241 End Date: 2026-09-20 Days Left: 7 days, 3 hours left Apply...Hourly payContract workTemporary workCollabera
New York, NY3 days ago$75k - $100k
...Job Description Executive Assistant Position Overview Our client is seeking a highly organized, proactive, and polished Executive Assistant to support their Executive Director. This is a high-trust role requiring exceptional judgment, discretion, responsiveness...Work at officeRemote workThe Jonus Group
New York, NY2 days ago- ...Executive Assistant (NY Office) Executive and Administrative Services Department Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high...Full timeWork at office
Debevoise & Plimpton
New York, NY3 days ago - ...Job Title: Executive Assistant Location: New York, NY 10029 Duration: 3 Months Shift Timings: Monday through Friday, 9am - 5pm Duties: Job Summary The Executive Assistant I is responsible for overall support to a Vice President or Chair as related to day-...Work at officeMonday to FridayShift work
HonorVet Technologies
New York, NY2 days ago $50k - $70k
...Position: Executive Assistant Department: Executive Office Location: Management Schedule: Full-time Salary Range: $50-70,000 FLSA Status : Full-Time, Exempt About Us The Boys Club...Full timeWork at officeFlexible hoursBoys Club of NY
New York, NY1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- senior executive assistant New York, NY
- executive team assistant office manager New York, NY
- office administrator executive assistant New York, NY
- c-level executive assistant New York, NY
- remote executive assistant New York, NY
- executive assistant New York, NY
- executive assistant luxury fashion New York, NY
- executive assistant work from home New York, NY
- executive assistant pa New York, NY
- executive secretary New York, NY