Executive Assistant, Corporate Planning Team Irvine, CA

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Summary
The Executive Assistant is responsible for supporting executive leadership through business reporting executive communications meeting and travel coordination and strategic information management. The role prepares executive-level reporting materials coordinates leadership meetings and business activities manages executive administrative processes and supports organizational reporting and communication initiatives. Success in this role requires expertise in executive reporting calendar and meeting coordination business communications presentation development attention to detail and stakeholder management.

Compensation

$58000 - $64000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

Prepare and distribute weekly business reports for CEO review ensuring timely and accurate communication of key business performance updates.
Coordinate CEO and COO calendars meetings appointments and business travel schedules to support executive priorities and organizational objectives.
Compile review and prepare meeting materials briefing documents presentations and supporting information for CEO and COO meetings.
Draft review and distribute weekly CEO communication messages and executive announcements to internal stakeholders.
Coordinate executive meeting logistics agendas presentation materials and follow-up activities to ensure effective meeting execution.
Process and reconcile CEO and COO corporate credit card expenses in accordance with company policies and reporting requirements.
Prepare review and submit CEO and COO travel expense reports and related supporting documentation.
Maintain executive records reports correspondence and confidential business information in an organized and secure manner.
Serve as a liaison between executive leadership business units AHQ GHQ and other stakeholders regarding reporting requests communications and scheduling matters.
Support special projects business analyses and ad hoc assignments requested by the CEO COO or Corporate Executive Committee (CEC).

Other duties as assigned

Benefits of working at GLOVIS America Inc.

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation 14 Holidays and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches Summer Refreshments and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*
All benefits pursuant to Company policy

Skills

Knowledge of executive administration business reporting and corporate communication practices.
Skill in preparing executive presentations reports meeting materials and business correspondence.
Skill in Microsoft Excel PowerPoint Word Outlook and document management systems.
Ability to manage executive schedules travel arrangements and multiple competing priorities.
Ability to handle confidential information with discretion and professionalism.
Ability to communicate effectively with executive leadership and cross-functional stakeholders.
Ability to organize coordinate and prioritize tasks in a fast-paced corporate environment.
Knowledge of corporate planning and executive reporting processes.
Experience supporting senior executives in a multi-national or matrix organizational structure.

Required Experience:

IC