264 Administrative Assistant I

Job Description

Job Description

Hybrid: Los Angeles

About the Job:

• This is an entry-level position on the Environmental Program Support Team providing support to the Office of Safety, Security & Protection Group.
• This position will be responsible for identifying and resolving problems of limited scope and complexity and work on assignments that are routine in nature.
• Primary responsibilities will include supporting administrative tasks for the Section including but not limited to processing requisitions and releases for payment, assembling report documents for mailing and/or distribution, compiling and preparing routine reports with specified templates and deadlines, maintaining tracking sheets and other databases, purchasing supplies on behalf of staff, and other duties as assigned appropriate for this classification.
• This position will provide support on multiple and time-sensitive analytical assignments in a high energy, team-based environment. To be successful in this role, you’ll need to work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills. 
• The Administrative Assistant I will prioritize work assignments, be detail oriented and have strong communication skills. 

JOB DUTIES 

• Prepares letters, reports, and other documents from rough drafts; arranges material into proper format; and creates basic spreadsheets. 
• Answers inquiries; explains or clarifies rules, processes, and procedures; and provides information requiring general knowledge of institutional operations. 
• Extracts information from a variety of sources and compiles information for periodic or special reports. 
• Processes petty cash requisitions, prepares reimbursement reports, and monitors replenishment of funds. 
• Performs corporate credit card purchases and reconciliations, creates reports, and provides support to other card holders. 
• Maintains databases by entering information from a variety of source documents and determining actions necessary to obtain missing information or to correct information. 
• Files documents, records, and reports; develops, reconstructs, and/or purges files; indexes, locates, and updates records. 
• Orders, receives, and maintains office supplies. 
• May act as timekeeper and assists employees and managers with accurate timekeeping submission; reviews and verifies timekeeping entries. 

Desired Experience / skill below: 

• Proficient in Microsoft Excel, with strong working knowledge of the Microsoft Office Suite, including Word, PowerPoint, and Outlook.
• Experience with Oracle or other procurement software is preferred.
• Ability to work effectively in a dynamic, collaborative team environment.
• Flexible and adaptable, with the ability to pivot and respond to changing priorities.
• Strong attention to detail and commitment to accuracy.
• Personable, Team Player, Flexible, Multitask and handles pressure well.
• Detail orient, Organized, Strong Written and Verbal Communication skills a must.

Experience Qualifications:

• A high school diploma or general education development test (GED) and four years of relevant experience; or associate’s degree from an accredited college or university in a related field and two years of relevant experience; or bachelor’s degree from an accredited college or university in a related field.

The hiring range for this position is $35.00-$38.00 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors

Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or 

expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.