Administrative Assistant

Adecco is assisting a local client recruiting for an Administrative Assistant opportunity in New York, NY 10018 with an onsite work schedule. This is an excellent opportunity to join a winning culture and get your foot in the door with a Company known an American multinational off-price department store corporation. If Administrative Assistant sounds like something you would be interested in, and you meet the qualifications listed below, apply now!

Responsibilities for Administrative Assistant include but are not limited to:

· The Administrative Assistant provides high-level, proactive administrative and operational support to 2-3 Market Managers within the NY Buying Office.

· This role manages complex calendars, coordinates meetings, travel, and visitor experiences, and handles expenses and preparation of business materials.

· Serving as a key partner across leaders, teams, and external stakeholders, the Administrative Assistant ensures smooth day-to-day operations through strong organization, attention to detail, and a customer-service mindset in a fast-paced environment.

· 40% | Calendar Management, Scheduling & Communication

· Manage day-to-day calendars for Market Managers, including meetings, travel, visitor schedules, and team touchpoints

· Proactively review schedules in advance to anticipate needs, identify conflicts, and prepare leaders effectively

· Prioritize scheduling based on business needs, leader preferences, and stakeholder availability

· Partner with leaders to align priorities, clarify meeting requirements, and adjust schedules as needed

· Coordinate across stakeholders to resolve conflicts and communicate updates clearly and timely

· Serve as a key point of contact, handling requests with professionalism and discretion

· 30% | Travel & Expense Management

· Coordinate end-to-end travel, including itineraries, agendas, transportation, and lodging

· Partner with Atlas travel team and internal stakeholders to confirm and manage bookings

· Ensure travel plans are accurate, well-communicated, and aligned with leader preferences

· Track, organize, and submit expenses accurately and on time

· Maintain receipts, documentation, and organized records in compliance with company policies

· 15% | Meeting Coordination & Preparation

· Plan and support meetings, visitor schedules, and team events from preparation through execution

· Confirm attendance, objectives, materials, and logistics (room setup, technology, catering, reporting)

· Prepare materials and meeting spaces to ensure smooth execution

· Provide on-site support, troubleshooting logistics and coordinating with Operations, IT, and other teams

· Deliver a high-touch experience for visitors by anticipating needs and resolving issues quickly

Candidates Administrative Assistant must meet the following requirements to be considered:

· 10% | Administrative Operations & Office Support

· Prepare, proofread, and distribute reports, presentations, itineraries, and correspondence

· Maintain organized systems, files, calendars, trackers, and administrative resources

· Support development and execution of administrative processes and team procedures

· Assist with printing, materials prep, and general office coordination

· Identify opportunities to improve organization, efficiency, and consistency

· 5% | Communication, Projects & Ad Hoc Support

· Respond to internal and external requests with urgency, professionalism, and strong customer service

· Partners across teams resolve issues and ensure business needs are met

· Handle sensitive or time-sensitive requests with discretion

· Support special projects, team initiatives, and process improvements

· Provide flexible support for evolving business and operational needs

· Proactive ownership with strong organization and follow-through

· Calendar and schedule management with attention to detail

· Clear communication and professionalism

· Customer service mindset with cross-functional partnership

· Adaptability, problem-solving, and discretion

What's in this Administrative Assistant position for you?

· Pay: 21.80 to 29.95 /hr.

· Shift: Onsite, M-F; 8 AM - 5 PM (Hybrid)

· Weekly paycheck

· Dedicated Onboarding Specialist & Recruiter Access to Adecco's Aspire Academy with thousands of free upskilling courses.

This Administrative Assistant is being recruited by one of our Centralized Delivery Team and not your local Branch. For instant consideration for this Administrative Assistant position at Adecco, apply today!

Pay Details: $21.00 to $29.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.