Project Coordinator I - Medicine Clinical Trials Office

The Mount Sinai Department of Medicine Clinical Trials Office is looking for a Program Coordinator with experience in Clinical Trials Coordination and REDCap database management. This position is with Mount Sinai's Department of Medicine Clinical Trials Office (MCTO) and will report to the Research leadership. The ideal candidate will be responsible for managing start-up of multicenter trials and coordinating data collection activities for research studies using the REDCap platform. The Research Program Coordinator will also be responsible for completing special projects as needed to support the research team. Additional duties include operational assistance with other essential systems, as well as a variety of special projects; once an understanding of the general duties listed below has been acquired, this individual will coordinate efforts to achieve the performance improvement and systems integration goals of the MCTO.

Clinical Research Start-Up & Coordination  

• Coordinate and track startup activities (e.g., regulatory approvals, site activation, contracts, database readiness for multicenter clinical research studies across the lead site and participating sites. 
• Serve as a central point of communication for startup progress across sites. 
• Develop and update tracking tools, dashboards, and reports to communicate progress to stakeholders. 
• Track status of site contracts and budgets to ensure alignment with study timelines. Review study protocols to understand required surveys/questionnaires and acquire necessary licenses/permissions for use of validated instruments. 
• Track database build progress, including development, testing, and deployment milestones. 
• Support monitoring of study activities across participating sites to ensure adherence to protocol and timelines. 
• Participate in or coordinate monitoring visits (remote or onsite) as needed. 

REDCap Database Management & Data Oversight 

• Design, build, and maintain REDCap databases for research studies, including forms, surveys, workflows, user access controls. 
• Train research staff on the use of REDCap, including data entry, quality control, and reporting. 
• Monitor data quality and perform quality control checks to ensure accuracy and completeness of data. 
• Manage study participant data, including recruitment, informed consent, and tracking study progress. 
• Collaborate with study investigators and team members to design data collection strategies and protocols. 
• Provide technical support and troubleshooting for REDCap users, including identifying and resolving system issues.
• Maintain up-to-date knowledge of REDCap functionality and best practices. 
• Prepare data summaries and reports for research team meetings and study investigators. 
• Ensure compliance with GCP, HIPAA, and institutional policies related to data security and research conduct 
• Complete special projects as needed to support the research team, such as data cleaning and preparation, literature revie

• Bachelors degree required, or equivalent education and work experience
• None required, 1 year of experience in project coordination preferred.

Preferred:

• Experience in clinical research study or trial management preferred. 
• Ability to read research protocols to synthesize information. 
• Creative problem solving skills; ability to navigate through ambiguous situations. 
• Proven organizational skills including attention to detail and multi-tasking skills. 
• Must have a strong working knowledge of Microsoft Office Suite.
• Bachelors Degree 
• Prior research experience in coordination in healthcare or basic research. 
• Experience using REDCap for research data collection and management. 
• Knowledge of best practices for research data management, including data security, quality control, and ethical considerations.

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $75000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.