Executive Assistant

Biotechnology company is seeking a highly proactive Executive Assistant to support the Chief Scientific Officer and Chief Commercial Officer in a fast-paced environment. Responsibilities: Manage complex calendars, travel, meetings, and executive communications Prepare briefing materials, presentations, and meeting support Coordinate cross-functional research and commercial projects Track projects, action items, contracts, vendors, and deliverables Partner with Legal, Compliance, Procurement, and Finance Handle confidential information and sensitive projects Serve as a central point of contact across internal and external teams Requirements: Biotech, pharmaceutical, or research experience strongly preferred Experience supporting multiple executives and broader teams Strong judgment, organization, communication, and follow-through Proactive, adaptable, and comfortable managing competing priorities Global experience strongly preferred Concur, Coupa, or Agiloft experience is a plus Hybrid | 3 Days Onsite 40 hrs/week Executive Assistant - C-Suite Support: Biotechnology company is seeking a highly proactive Executive Assistant to support the Chief Scientific Officer and Chief Commercial Officer in a fast-paced environment. Responsibilities: Manage complex calendars, travel, meetings, and executive communications Prepare briefing materials, presentations, and meeting support Coordinate cross-functional research and commercial projects Track projects, action items, contracts, vendors, and deliverables Partner with Legal, Compliance, Procurement, and Finance Handle confidential information and sensitive projects Serve as a central point of contact across internal and external teams Requirements: Proven C-Suite Executive Assistant experience Biotech, pharmaceutical, or research experience strongly preferred Experience supporting multiple executives and broader teams Strong judgment, organization, communication, and follow-through Proactive, adaptable, and comfortable managing competing priorities Global experience strongly preferred Microsoft Office proficiency Concur, Coupa, or Agiloft experience is a plus Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits). #J-18808-Ljbffr Vaco by Highspring