Executive Assistant

We are partnering with a high-growth, mission-driven EdTech startup located in the San Francisco Bay Area to find a highly organized and proactive Executive Assistant to support their Chief Content Officer (CCO). Our client is a vibrant platform dedicated to getting people stoked about learning. They specialize in creating original, buildable engineering toys and producing super fun, science-packed video content. Their culture is that of a "massive factory of creativity", offering a fast-paced environment and exposure to executive-level decision-making. This role is ideal for an individual early in their career who is interested in creative operations, content, or media. About the Role The primary focus (approximately 80%) is to ensure the CCO remains organized and day-to-day operations run smoothly. You will also assist with content-related coordination across teams. Minimal administrative support (approximately 20%) will be extended to the Executive Vice President of Content & Strategy and the Executive Vice President of Operations and Post Production. Key Responsibilities Executive Support Manage the CCO’s complex calendar, including scheduling, meeting prioritization, and ensuring alignment with the CEO’s Executive Assistant. Coordinate internal and external meetings, including preparing agendas and distributing follow-up action items. Handle email triage and assist with executive correspondence. Prepare basic documents, presentations, and reports. Content & Team Coordination Assist in tracking content projects, deliverables, and deadlines. Coordinate workflows and content calendars with the Production team. Facilitate coordination between creative, marketing, and external partners. Take comprehensive notes during meetings and distribute action items promptly. Administrative Support Arrange travel, bookings, and expense tracking. Maintain organized files and documentation. Support light research for strategic initiatives or content projects. Qualifications 3-5 years of experience in administrative, assistant, or coordination roles. Must live in the Bay Area, CA. Proven experience in a startup or fast-paced environment. Strong organizational skills and time management abilities. High attention to detail and ability to multitask effectively. Proficiency with Google Workspace (Docs, Sheets, Calendar) or similar tools. Must be able to travel as needed (minimum requirements). Nice to Have Interest in content, media, marketing, or creative industries. Exposure to or experience in the production industry (digital content, film, TV, or live production). Familiarity with shoot coordination, production workflows, or working with creative teams. What We’re Looking For We are seeking a candidate who is resourceful, proactive, and comfortable with ambiguity and changing priorities. A strong sense of ownership, accountability, and eagerness to learn and grow within a startup environment are essential. #J-18808-Ljbffr