Administrative Assistant

Administrative Assistant Location: San Jose, California Work Type: Long-Term Contract Positions: 1 The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities Administrative Support • Provide general administrative support to teams and leadership • Manage calendars, schedule meetings, and coordinate appointments • Handle correspondence, emails, and phone communications Documentation & Record Management • Prepare, format, and maintain documents, reports, and presentations • Organize and maintain filing systems (electronic and physical) • Ensure accuracy and confidentiality of records Office Coordination • Coordinate office activities and support daily operations • Assist with meeting logistics (conference rooms, materials, etc.) • Order and manage office supplies Communication & Coordination • Act as a point of contact between internal teams and external stakeholders • Assist in coordinating projects and follow-ups • Support onboarding and administrative processes Data Entry & Reporting • Enter and maintain data in systems and spreadsheets • Generate basic reports and track information • Assist with tracking tasks, deadlines, and deliverables Must-Have Qualifications • High School Diploma or equivalent (Associate/Bachelor's preferred) • 2+ years of administrative or office support experience • Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) • Excellent organizational and multitasking skills • Strong verbal and written communication skills Preferred Qualifications • Experience in corporate or professional office environments • Experience with scheduling tools and office systems • Ability to work independently and manage priorities • Strong problem-solving skills Veracity