RC Administrative Assistant

: The RC Administrative Assistant provides comprehensive administrative support to the Rolfe/Campbell (RC) Humanities Group, which oversees the Department of Linguistics and Department of Spanish & Portuguese. The incumbent will provide general administrative assistance, which can cover a myriad of diverse administrative duties, for both departments. This will include front office coverage and coordination, student worker oversight and training, day-to-day assistance to staff/faculty/students/visitors/etc., and short-term/long-term special projects. The incumbent will also provide specialized assistance with academic and staff personnel for both departments. This will include assisting the Academic Personnel Officer with preparation of academic personnel files, cases, and dossiers. They will also assist with hiring and payroll processing, such as hiring paperwork (I-9, oath and patent, etc.) and UCPath processing (position updates, hires, payroll transactions, etc.). The incumbent is required to possess knowledge about the issues and priorities of both departments, an understanding of the relationships of department members and visitors, and general knowledge of the campus as a whole. They must possess excellent skills in customer service, organization, prioritization, multi-tasking, and attention to detail. They will split their time in two office locations in two departments located in separate buildings. They will assist with periodic events, some of which may take place after work hours or on weekends. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position 19 Records Qualifications Required/Preferred Bachelor's degree in related area and/or equivalent education and experience. Preferred Highly developed judgment, decision-making, and problem recognition to develop immediate, innovative, and/or sequential solutions. Strong problem solving skills; ability to tackle challenging projects with innovation, determination, enthusiasm, and persistence. Required Thorough knowledge and understanding of concepts, principles, and practices of event planning, including event design, organization, and production. Preferred Excellent interpersonal skills to interact with, establish, and maintain cooperative working relationships with co-workers, faculty, staff, students, visitors, and the public. Ability to work well as part of a team for the overall accomplishment of the university mission and goals. Required Skill in setting priorities which accurately reflect the relative importance of job responsibilities. Ability to perform effectively and maintain composure under conditions of fluctuating workload, conflicting deadlines, and time constraints. Required Skill in interacting with persons of various social, cultural, economic, and educational backgrounds for the purpose of working with faculty, staff, students, and visitors. Ability to interact with variety of people at different levels in a patient, customer-service focused manner. Required Self-motivated, able to work independently with minimal direction, to make independent, common sense judgments and determine when consultation at a higher level is required. Strong work ethic. Required Strong communication skills to understand and follow general and detailed oral and written instructions with minimal supervision and to collect and convey clear and accurate information with professionalism, accuracy, and diplomacy at various organizational levels. Required Prioritization skills to complete work in a timely manner when there are changes in workload, assignments, and deadlines while recognizing the relative importance of various job responsibilities. Ability to perform effectively with a fluctuating workload. Required Strong ability to quickly learn and use new and unfamiliar computer systems, programs, and online programs. Required Expertise in using Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) and Google office tools to create correspondence, spreadsheets, flyers, tables, mail merge, and bibliographic formats. Required Typing skill to prepare business correspondence, technical data, numerical data, and e-mails with speed and accuracy. Attention to detail resulting in a professional and thorough document. Required Excellent writing skills to compose and edit logical, detailed, comprehensive, and grammatically correct correspondence and e-mails using correct spelling, and punctuation. Required Skill in entering heavy numerical or text data on to Excel spreadsheet or other format with speed and accuracy. Required Demonstrated ability to create, design, and maintain web pages using an HTML editor, preferably WordPress. Ability to quickly edit and update web pages on short-notice. Preferred Ability to operate office machinery including computers/laptops, copiers, scanners, and fax machines. Required Skill in organizing materials and information in a systematic way to optimize efficiency and minimize duplication of effort. Required Ability to handle confidential or sensitive matters appropriately. Required Working knowledge of the University policies and procedures and general campus, including familiarity with campus and the locations of various campus departments and the services they provide. Preferred Additional Posting Information Bargaining Unit: CX-Clerical & Allied Services Application Deadline: 11-27-2025 External Posting Date: